Explanation
The Department of Public Utilities entered into a contract with Mid-American Cleaning Contractors for the Janitorial Services. This contract was the result of a Director's bid received on February 20, 2008 (SA002797). Mid-American Cleaning Contractors was the lowest, responsive, responsible bidder and met all requirements of the specifications. The contract terms comply with the responsible wage provisions of Columbus City Code. The original contract was for a period of one year with an option for two one year extensions. The Division is pleased with their performance and requests approval to modify the original contract to add additional funds in the total amount of $30,000.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: 341673766, expires December 08, 2012
Mid-American Cleaning Contractors does not hold MBE/FBE status.
1. Total amount of modification No. 3 is ADD $30,000.00. Total contract amount including this modification is $1,067,222.15. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during the contract period.
2. The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2011 for the Division of Power and Water.
3. Work under this modification is a continuation of services included in the scope of the original bid contract.
4. The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: The Divisions of Power and Water allocated $297,000.00 for these services in the 2010 budget. This ordinance is contingent on the passage of the 2010 operating budget.
Expenditures for Janitorial Services for the Division of Power and Water (W) in 2009 were $329,354.87.
Expenditures for Janitorial Services for the Division of Power and Water (W) in 2010 were $329,310.28.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Janitorial Services contract with Mid-American Cleaning Contractors, for the Division of Power and Water, to authorize the expenditure of $30,000.00 from Water Systems Operating Fund. ($30,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Mid-American Cleaning Contractors for Janitorial Services; and
WHEREAS, contract terms comply with the responsible wage provisions of Columbus City Code; and
WHEREAS, the vendor has agreed to modify and increase EL007888 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, these Janitorial Services are used at the facilities of the Division of Power and Water, Department of Public Utilities, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized to modify and increase contract EL007888 with Mid-American Cleaning Contractors. Total amount of modification No. 3 is ADD $30,000.00. Total contract amount including this modification is $1,067,222.15.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. That the expenditure of $30,000.00 or so much thereof as may be needed, is hereby authorized from Object Level One 03, Object level Three 3396, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Dept/Div Fund Name Fund Number OCA Amount
60-09 Water Works Operating 600 602755 $24,000.00
60-09 Water Works Operating 600 602482 $ 2,900.00
60-09 Water Works Operating 600 602540 $ 1,500.00
60-09 Water Works Operating 600 603001 $ 1,600.00
$30,000.00
Section 4. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.