Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase SWAT Tactical Gear with Highcom Armor Solutions, Inc. and Shot Stop Ballistics, LLC. The Division of Police is the sole user for SWAT Tactical Gear. Tactical Gear is used to protect SWAT officers while they are performing their duties. The term of the proposed option contract would be approximately three (3) years, expiring March 1, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on APRIL 4, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011774). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
HighCom Armor Solutions, Inc., CC# 225243 expires April 23, 2021, Items 1, 2, and 4, $1.00
Total Estimated Annual Expenditure: $100,000, Division of Police, the sole user
ShotStop Ballistics, LLC, CC# 029102 expires April 3, 2021, Items 3, $1.00
Total Estimated Annual Expenditure: $100,000, Division of Police, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the Division of Police, SWAT Section does not currently have tactical gear that provides adequate protection from the hazards presented in their duties.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase SWAT Tactical Gear with HighCom Armor Solutions, Inc and StopShot Ballistics, LLC; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($2.00).
Body
WHEREAS, the Swat Tactical Gear UTC will provide for the purchase of tactical vests and plate carriers, ballistic plates, and tactical helmets used to protect officers from hazards presented during SWAT operations; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 4, 2019 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase SWAT Tactical Gear so that the Division of Police, SWAT Section has tactical gear that provides adequate protection from the hazards presented in their duties, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase SWAT Tactical Gear in accordance with Request for Quotation RFQ011774 for a term of approximately three (3) years, expiring March 1, 2022, with the option to renew for one (1) additional year, as follows:
HighCom Armor Solutions, Inc, Items 1, 2, and 4, $1.00
StopShot Ballistics, LLC, Items 3, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.