Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the purchase of Simunition Marking and Simunition Securiblank Cartridges for the Division of Police sworn and recruit personnel from Vance Outdoors, Inc. as a result of competitive bidding. The Division of Police needs to purchase thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Blue Marking Cartridges, thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Red Marking Cartridges, and one-hundred seventy six (176) cases of 50 rounds per case of Simunition FX 9MM Securiblank Cartridges Loud Toxfree. Simunition is used by the Police Division as practice ammunition and simulation training exercises for recruits and officer training.
Bid Information: Formal Bid # SA006024 was opened on September 24, 2015. Two responses were received as follows:
Vance Outdoors $36,364.80
Kiesler Police Supply, Inc. $39,706.00
Both bidders are majority business entities.
Based on the lowest, most responsive and best bid received, the Division of Police recommends that a contract be awarded to Vance Outdoors, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 542072038, expires 12/13/2015.
EMERGENCY DESIGNATION: Emergency legislation is requested due to immediate need required by the Division’s sworn and recruit personnel.
FISCAL IMPACT: This ordinance authorizes the purchase of thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Blue Marking Cartridges, thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Red Marking Cartridges, and one-hundred seventy six (176) cases of 50 rounds per case of Simunition FX 9MM Securiblank Cartridges Loud Toxfree from Vance Outdoors, Inc. in the amount of $36,364.80 from the Law Enforcement Contraband Seizure Fund for the Division of Police. The funds were previously appropriated in the Law Enforcement Contraband Seizure Funds for this purchase.
Title
To authorize and direct the Director of Finance and Management to enter into a contract for the acquisition of Simunition Cartridges from Vance Outdoors, Inc.; to authorize an expenditure of $36,364.80 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($36,364.80)
Body
WHEREAS, a formal bid opening was held on September 24, 2015 for the purchase of thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Blue Marking Cartridges, thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Red Marking Cartridges, and one-hundred seventy six (176) cases of 50 rounds per case of Simunition FX 9MM Securiblank Cartridges Loud Toxfree; and
WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for the purchase of purchase thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Blue Marking Cartridges, thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Red Marking Cartridges, and one-hundred seventy six (176) cases of 50 rounds per case of Simunition FX 9MM Securiblank Cartridges Loud Toxfree for the Division’s sworn and recruit personnel; and
WHEREAS, Vance Outdoors, Inc. was the lowest, most responsive, and best bid received; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these simunition cartridges for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Vance Outdoors, Inc. for the purchase of thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Blue Marking Cartridges, thirteen (13) cases of 50 rounds per case of Simunition FX 9MM Red Marking Cartridges, and one-hundred seventy six (176) cases of 50 rounds per case of Simunition FX 9MM Securiblank Cartridges Loud Toxfree for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2. That the expenditure of $36,364.80, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (2) 2235 | OCA 219017| SUB FUND 017 | AMOUNT $36,364.80
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.