Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract for power line clearance services required by the Division of Power and Water for the installation and maintenance of the division's distribution and street lighting circuits and tree trimming and removal services as may be required by Watershed Management. A request for bids was advertised in the City Bulletin (SA004661) and only one bid was received and opened by the Director of Public Utilities on November 14, 2012. The bid was evaluated and an award is recommended to Asplundh Tree Expert Co. as the lowest, responsive and responsible bid received. The contract will be for a two-year period. This legislation authorizes the expenditure of $371,000.00 for the estimated cost for the first year of the contract. Legislation will be submitted in 2014 to provide funding for the second year of the contract. The Contract Compliance Number for Asplundh Tree Expert Co. is 231277550, expires 10/22/2014.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $311,000 was budgeted in the 2013 Electricity Operating Fund 550 and $60,000 was budgeted in the Water Operating Fund for this service. This ordinance is contingent on the passage of 2013 Operating Budget.
2011 expenditures for this service: $204,813
2012 expenditures for this service: $261,866
Title
To authorize the Director of Public Utilities to enter into a contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water and to authorize the expenditure of $311,000.00 from the Electricity Operating Fund and $60,000.00 from the Water Operating Fund. ($371,000.00)
Body
WHEREAS, power line clearance services are required by the Division of Power and Water for maintenance of distribution and street lighting circuits and the removal services as required by the Watershed Management; and
WHEREAS, bids were solicited and one bid was received and formally opened by the Director of Public Utilities on November 14, 2012; and
WHEREAS, an award to Asplundh Tree Expert Co. is recommended based upon the lowest responsive and responsible bid received for said services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with Asplundh Tree Expert Co. for power line clearance services in the amount of $371,000.00, based upon the bid received and opened on November 14, 2014.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $371,000.00, or so much thereof as may be needed, is hereby authorized as follows:
FUND DEPT/
FUND NAME DIV. OCA OL3 AMOUNT
550 Electricity Operating 60-07 606764 3375 $301,000.00
550 Electricity Operating 60-07 606772 3375 10,000.00
600 Water Operating 60-09 602540 3375 20,000.00
600 Water Operating 60-09 603001 3375 40,000.00
$371,000.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.