Explanation
BACKGROUND: For the option to purchase Street Sweeper Broom Refills for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through November 30, 2007. The Purchasing Office opened formal bids on September 15, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001746 GRW. Thirty-eight (MAJ:38, MBE:0, FBE:0) bids were solicited; six (6) (MAJ:6) bids were received.
The Purchasing Office is recommending re-award of a contract to the next lowest numerical bidder:
Keystone Plastics Inc. MAJ, CC# 221476437, $15,000.00
Total Estimated Annual Expenditure: $15,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to re-award items 3 and 4 and enter into one (1) contract for the option to purchase Street Sweeper Broom Refills with Keystone Plastics Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 15, 2005 and selected the lowest, responsive, responsible and best bids; however, the lowest numerical supplier originally proposed for award of items 3 and 4 will not be able to supply the required sweeper broom refills. Fleet Management has requested re-award of these items to the next lowest numerical bidder, Keystone Plastics Inc. and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these parts are used to replace various worn brooms on the city's fleet of street sweepers, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to enter into a contract(s) for an option to purchase of Street Sweeper Broom Refills, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Street Sweeper Broom Refills in accordance with Solicitation No. SA001746 GRW as follows:
Keystone Plastics Inc. Items: 3 and 4, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing UTC Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.