Explanation
BACKGROUND: This ordinance is for the option to purchase 300 Gallon automated refuse containers and miscellaneous refuse container parts on an as needed basis by the Department of Public Service, Refuse Collection Division. These refuse containers will be deployed throughout the City for utilization in residential collection by fully automated and semi-automated collection vehicles. The term of the proposed option contract will be through March 31, 2015 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on September 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004563,). Thirty nine (39) Bids were solicited (M1A-1:F1-1). Three (3) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Rotational Molding CC#900633782 (expires 2-9-2014)
Total Estimated Annual Expenditure: $740,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because the evaluation of alternate items offered took longer than anticipated and the Department of Public Service, Refuse Collection Division has depleted their supply of these containers and the previous contract has expired.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Department of Public Service, Refuse Collection Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase 300 Gallon automated refuse containers and miscellaneous refuse container parts on an as needed basis with Rotational Molding Inc; to authorize the expenditure of One dollar to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids September 6, 2012 and selected the lowest responsive, and responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of 300 Gallon automated refuse containers and miscellaneous refuse container parts; and
WHEREAS, these 300 Gallon automated refuse containers and miscellaneous refuse container parts are necessary to allow the Department of Public Service, Refuse Collection Division to maintain refuse collection operations, this is being submitted for consideration as an emergency measure; and
WHEREAS, the contract will be in effect to and including March 31, 2015, with the option to extend for One (1) additional year subject to mutual agreement of both parties; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Refuse Collection Division, in that it is immediately necessary to enter into contracts for an option to purchase 300 Gallon automated refuse containers and miscellaneous refuse container parts so that the City's ability tomaintain trash collections at various residential properties preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for an option to purchase 300 Gallon automated refuse containers and miscellaneous refuse container parts for the term ending March 31, 2015 with the option to extend subject to mutual agreement for One (1) year in accordance with Solicitation No. SA004563 as follows:
Rotational Molding Inc, All Items: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.