Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with The Righter Company, Inc. in the amount of $171,600.00 for the Fairwood/Griggs Radio Replacement Project, CIP 650580-100000. This project will replace two existing GE repeater radios, associated coax cable, and directional antennas, which provide remote operational status information to the Sewer Maintenance Center. The work for which consists of replacing legacy radio communication equipment and other such work as may be necessary to complete the contract, in accordance with the drawings technical specifications, and City of Columbus Construction and Material Specifications as set forth in this Invitation For Bid (IFB).
2. PROJECT TIMELINE: All work shall be substantially complete within 180 calendar days of the Notice to Proceed.
3. PROCUREMENT INFORMATION: In accordance with the procedures set forth in the overall provisions of Section 329 Columbus City Code two bids were received and opened on April 11, 2018 at the Department of Public Utilities, 910 Dublin Road facility. The bids are listed below:
Name C.C. No Expires Vendor # City/State Status
The Righter Company 31-0889208 01/19/20 004433 Columbus, OH MAJ
Kenmore Construction 34-0802152 10/04/18 006456 Columbus, OH MAJ
The Engineer's construction cost estimate was $189,319.00
The Righter Company, Inc. was selected based on the Bid Tabulation and Quality Factor Form review.
4. CONTRACT COMPLIANCE NO.: 31-0889208 | Exp. 01/19/2020 | MAJ | Vendor#: 004433
5. EMERGENCY DESIGNATION: An emergency designation is not requested for this legislation.
6. ECONOMIC IMPACT: The current legacy communication equipment is currently approaching the end of its useful life (~20 years) and replacement parts or complete units are not available. This equipment informs maintenance staff of any problems at remote sanitary facilities which would cause Water in Basement (WIB) events, flooded basements, or sanitary overflows to area streams and rivers.
7. FISCAL IMPACT: This ordinance authorizes the transfer within and the expenditure of up to $171,600.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; and amends the 2018 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with The Righter Company, Inc. for the Fairwood/Griggs Radio Replacement project for the Division of Sewerage and Drainage; to authorize the transfer within and the expenditure of up to $171,600.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and amend the 2018 Capital Improvement Budget. ($171,600.00)
Body
WHEREAS, this project will replace two existing GE repeater radios, associated coax cable, and directional antennas; and
WHEREAS, the work consists of replacing legacy radio communication equipment; and
WHEREAS, two (2) competitive bids were received and opened on April 11, 2018 by the Department of Public Utilities representatives in accordance with the overall provisions of Section 329 of the Columbus City Code; and
WHEREAS, it was determined that The Righter Company, Inc. submitted the lowest, best, and most responsive bid; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $171,600.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109; and
WHEREAS, it is necessary the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a construction contract with The Righter Company, Inc. in the amount of $171,600.00 for the Fairwood / Griggs Radio Replacement project, CIP 650580-100000 at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with The Righter Company, Inc., 2424 Harrison Rd, Columbus, Ohio 43204, for the Fairwood/Griggs Radio Replacement Project in accordance with the terms and conditions of the contract on file with the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $171,600.00 within the Sanitary Sewer General Obligation Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current | Revised | (Change)
6109 | 650870-100003 | Morse Dominion Integrated Sol | $261,519 | $89,819 | (-$171,600)
6109 | 650580-100000 | Fairwood / Griggs Radio Replacement | $0 | $171,600 | (+$171,600)
SECTION 4. That the Director is hereby authorized to expend up to $171,600.00 or as much thereof as may be needed from the Sanitary Sewer General Obligation Bond Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 5. That the said construction firm, The Righter Company, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.