Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an annual maintenance, support and license agreement, with Governmentjobs.com (also known as NeoGov and previously known as Sigma Data Systems, Inc.), with a coverage period from 3/1/2011 through 12/31/2011. The 2011 renewal agreement is a ten month pro rated amount due to the tentative expiration of the Sigma Software Maintenance and Support (SSMS) program, which is currently only guaranteed to continue through 12/31/2011.
This renewal agreement is associated with Sigma AMS5 applicant management database system, a management database that provides applicant tracking information as it relates to vital intake, test administration, exam grades and certifications. This application provides printed letters or email notifications to applicants along with the ability to produce various statistical reports, along with allowing individuals to apply on-line for open recruitments and will maintain that data permanently in the Sigma database. Also, this application maintains the Commission's current on-line application process to allow for resume submission, self-service applicant employment profile updating, and electronic notification of exams and vacancies. In addition, Sigma AMS is currently used by the Division of Police in Recruiting to recruit and track potential Police Officer candidates.
In 1993, the original contract was established in accordance with the sole source procurement provisions, of Section 329 of the Columbus City Code. This ordinance is requesting the same sole source approval, as Governmentjobs.com is the sole provider of software compatible with the Civil Service Commission's current system.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.
FISCAL IMPACT:
In 2009, $7,600.00 was expended for the purchase of additional licenses and $18,275.00 for license maintenance and support service agreement. In 2010, the Department of Technology legislated $21,335.00 for the renewal of license maintenance and support services. This ordinance will provide $17,828.00 for the 2011 renewal maintenance and support agreement, bringing the contract aggregate total to $65,038.00. Funding for this ordinance has been identified and is available within the 2011 Department of Technology, agency direct charge budget , internal service fund.
CONTRACT COMPLIANCE:
Vendor Name: Governmentjobs.com CC #/FID #: 33 - 0888748 Expiration Date: 6/23/2012
Title
To authorize the Director of the Department of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an existing agreement for maintenance, support and license from Governmentjobs.com; to authorize this ordinance in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $17,828.00 from the Department of Technology, internal service fund; and to declare an emergency. ($17,828.00)
Body
WHEREAS, this ordinance authorizes the Director of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an existing contract (associated with current purchase order ED038195) for maintenance and support from Governmentjobs.com (also known as NeoGov and previously known as Sigma Data Systems, Inc.); and
WHEREAS, this ordinance authorizes a pro rated ten month coverage period from 3/1/2011 through 12/31/2011 in the amount of $17, 828.00, due to the tentative expiration of the Sigma Software Maintenance and Support (SSMS) program, which is currently only guaranteed to continue through 12/31/2011; and
WHEREAS, the additional Sigma 5 AMS PE end-user licenses will be part of an applicant management database system which provides applicant tracking information as it relates to vital intake, test administration, exam grades and certifications, among various other functions and features; and
WHEREAS, In 1993, the original contract was established in accordance with the sole source procurement provisions, of Section 329 of the Columbus City Code and this ordinance is requesting sole source approval, as Governmentjobs.com is the sole provider of software compatible with the Civil Service Commission's current system; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to renew an annual software maintenance and support services agreement with Governmentjobs.com, to ensure uninterrupted services, for the preservation of the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: This ordinance authorizes the Director of the Department of Technology and the Director of the Civil Service Commission, to renew an existing contract for maintenance, support and license from Governmentjobs.com (also known as NeoGov and previously known as Sigma Data Systems, Inc.). This renewal agreement has a coverage period from 3/1/2011 through 12/31/2011, in the amount of 17,828.00.
SECTION 2: That the expenditure of $17,828.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div: 47-01|Fund: 514 |Subfund:010|OCA Code: 270147|Obj. Level One: 03|Obj. Level Three: 3369|Amount: $17,828.00
SECTION 3: That this agreement is in accordance with sole source procurement provisions of the Columbus City Codes Section 329.07.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.