Explanation
BACKGROUND AND BID INFORMATION:
This legislation authorizes the Finance and Management Director to issue a purchase order to Stryker Sales, LLC for the purchase of Fire and EMS emergency response equipment.
Stryker Sales, LLC ~ FID #382902424 / Vendor 030281 "Renewal Pending" ~ The Division of Fire requests to purchase four (4) Stryker Ambulance Power Load Cots, one for each of the EMS Transport vehicles that were purchased earlier this year via Ordinance 0466-2026. The Stryker Power Load Cot is standardized equipment deployed on City of Columbus EMS vehicles, given Stryker is the sole distributor for their proprietary equipment in accordance with the sole source procurement provisions of Columbus City Code.
FISCAL IMPACT: Funds exist within the Public Safety Department's Safety Voted Bond Fund for this purchase. Cash is available upon transfer from various projects within the Safety Voted Bond Fund for this purchase.
Title
To authorize and direct the City Auditor to transfer $296,434.16 within various projects of the Safety Voted Bond Fund; in accordance with sole source procurement provisions of Columbus City Code; to authorize the Finance and Management Director to enter into a contract with and issue a purchase order to Stryker Sales, LLC for the purchase of Stryker Ambulance Power Load Cots; and to authorize the expenditure of $296,434.16 from the Safety Voted Bond Fund. ($296,434.16)
Body
WHEREAS, a need exists within the Fire Division to purchase front line response rescue and fire apparatus and related equipment; and
WHEREAS, a transfer of funds within the Safety Voted Bond Fund is necessary to fund this purchase; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Safety Voted Bond Fund; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to issue a purchase order to Stryker Sales, LLC for the purchase of emergency response apparatus/vehicles and related equipment needed by the Division of Fire; and
WHEREAS, in accordance with the sole source provisions in Chapter 239 of the Columbus City Codes as per the attachment to this ordinance; and
WHEREAS, Stryker Ambulance Power Load Cots are used in the daily operation of the Department of Public Safety and it is necessary within the normal daily operation of the Department of Public Safety, Division of Fire to authorize the Director of the Department of Finance and Management to make this purchase and transfer said funds from within the Safety Voted Bond Fund to purchase said equipment, for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a contract with and to issue a purchase order to Stryker Sales, LLC for the purchase of emergency response apparatus/vehicles and related equipment.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the transfer of cash and appropriation in the amount of $296,434.16 is hereby authorized between projects within the Safety Voted Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $296,434.16, or so much thereof as may be needed, is authorized in Fund 7701 (Safety Bond Fund), Dept-Div 3004 (Division of Fire), Project P340123-100000 (Fire equipment) and Project P340151-100000 (Fire Apparatus Replacement - Platform Ladders), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3 above.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed, and the monies are no longer required for said project.
SECTION 7. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That this purchase order is made in accordance with the sole source provisions of the Columbus City Code, Chapter 329, relating to the aforementioned purchases from Stryker Sales. LLC for the Division of Fire.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.