Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an agreement with Malcolm Pirnie, Inc., for professional program management services for the 2006-2010 Capital Improvements Program of the Division of Sewerage and Drainage. The work in that program is a very substantial group of sewer capital improvements projects (CIPs), both collections systems and treatment works improvements, which has been agreed to by the City and Ohio EPA in order to conform to the requirements of the City's consent orders. The actual emplacement of the CIPs will be by construction contract; the professional program management contract will provide: program planning, scheduling, budgeting, and status reporting; construction management; design management; some design of critical projects; special services such as Value Engineering, and other services for this very large, important program, as directed by the City.
2. PROCUREMENT INFORMATION:
The Division of Sewerage and Drainage determined that these specialized, high-level management services are necessary to successfully conduct this important program, and that the services cannot be performed by City personnel at this time. In consequence, a procurement conforming to the Request For Proposals (RFP) process in 329.14 of Columbus City Codes was conducted, as follows:
a) Written notice of the procurement process was furnished to City Council.
b) The RFP was prepared, and published in the "City Bulletin" beginning on 12/10/2005.
c) Information packages were made available to Offerors beginning on 12/12/2005.
d) An informational meeting was held for Offerors on 1/06/2006.
e) Proposals were received from Offerors on 1/20/2006.
f) Three Proposals were received by the City.
g) A three-person Evaluation Committee of Division and Department personnel reviewed the Proposals, achieved a unanimous ranking, and reported the ranking on 2/24/2006.
h) The Administrator and Director concurred in the ranking on 2/27 and 28/2006.
i) The Offerors were notified of their ranking, and negotiations began with the highest-ranked Offeror, Malcolm Pirnie, Inc.
j) Negotiations have resulted in this Ordinance, to allow this important work to commence.
3. CONTRACT COMPLIANCE NO.: 132653703
4. FISCAL IMPACT:
An estimate of initial requirements for this contract was included in the scope of the Fall 2005 Bond Sale. The probable total amount of this contract over the program duration through 2010 may be approximately $45,000,000.00. The contract is proposed to be initially entered into for $7,000,000.00. This contract is planned to be modified, approximately annually, to provide needed monies as the program proceeds. Actual timing and modification amounts will depend upon the progress and development of the overall program.
5. PROJECT LOCATION:
This project involves all of the Division's major facilities, City-wide.
6. EMERGENCY DESIGNATION:
The Division of Sewerage and Drainage is requesting City Council to declare this ordinance an emergency measure in order to expedite the commencement of the subject contract that is urgently required to coordinate the design and construction of the Division's Wet Weather Management Plan for the improvements to the City of Columbus's vital sanitary infrastructure which is required to fulfill its scheduling commitments outlined within the aformentioned consent order.
Title
To authorize the Director of Public Utilities to enter into an agreement with Malcolm Pirnie, Inc., for the Wet Weather Management Plan Professional Program Management Project in the amount of $7,000,000.00; to authorize the appropriation of $164,003.80; the transfer and expenditure of $4,276,598.86 within the Voted Sanitary Bond Fund; to authorize the transfer and appropriation of $2,723,401.14 from the Sewer System Reserve Fund to the Voted Sanitary Bond Fund; to amend the 2005 Capital Improvements Budget; for the Division of Sewerage and Drainage; and to declare an emergency. ($7,000,000.00)
Body
WHEREAS, the Division of Sewerage and Drainage is undertaking a substantial program of large capital improvements to improve the Division's facilities, in conformance with a Wet Weather Management Plan submitted by the City to Ohio EPA, in conformance with the City's agreed-upon Consent Orders; and
WHEREAS, a program of the size and scope of that being undertaken by the Division to improve its facilities requires the best, most robust management to assure the success of the program; and
WHEREAS, the City has conducted a procurement process seeking such professional program management services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to execute an agreement for the division's Wet Weather Mgt. Plan - Professional Program Management Contract which is necessary to fulfill the sanitary infrastructure improvement schedule that is required under the terms of the afroementioned consent order; and to appropriate and transfer the funds required to accomodate said improvements; for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized and directed to appropriate a total of $164,003.83 within the Voted Sanitary Bond Fund No. 664 as follows:
Proj. 650348| WWTF Instrum. & Control| OL 3: 6678| OCA 654348| $174.87
Proj. 650600| Franklin/Main Interceptor| OL 3: 66768| OCA 651600| $3,388.33
Proj. 664999| Unallocated Balance Fd. 664| OL 3: 6678| OCA 642918| $160,440.63
Section 2. That the City Auditor be and hereby is authorized and directed to transfer a total of $4,276,598.86 from within the Voted Sanitary Bond Fund No. 664, Department 60-05, as follows:
From:
Proj.: 650133| OCA Code 664350| Big Walnut Sanitary-Williams Rd. - $42,618.02
Proj.: 650348| OCA Code 664348| WWTF Instrum. & Control - $260.61
Proj.: 650370| OCA Code 664370| Maint. Mgt. Plan Upgrade - $215,469.37
Proj.: 650404| OCA Code 655266| Sanitary System Rehab. - $1,336,347.07
Proj.: 650460| OCA Code 664460| Franklin/OSIS/Interconn. - $0.75
Proj.: 650491| OCA Code 650491| Big Walnut/Rickenbacker - $9,458.60
Proj.: 650497| OCA Code 664497| Upper Scioto W. Subt.-Hayden Run - $80,863.13
Proj.: 650577| OCA Code 642918| Hilock/Lewis Roads Assess. - $700,000.00
Proj.: 650600| OCA Code 651600| Franklin/Main Interceptor - $3,388.33
Proj.: 650634| OCA Code 664634| Frebis/Ellsworth Sewer Imp. - $200,000.00
Proj.: 650642| OCA Code 650642| Castle Rd. Force Main Repl. - $97,760.00
Proj.: 650670| OCA Code 642918| Beechwold/Foster Area Imp. - $495,992.35
Proj.: 650672| OCA Code 664672| Bill Moose Run San. Sewer Imp. - $15,000.00
Proj.: 650674| OCA Code 664674| Broad Meadows San. Sewer Imp. - $69,000.00
Proj.: 650676| OCA Code 664676| Stanton Area Sanitary Imp. - $75,000.00
Proj.: 650685| OCA Code 664682| Chase/High San. Sewer Imp. - $95,000.00
Proj.: 650691| OCA Code 664691| OSIS Downtown Odor Control - $50,000.00
Proj.: 650698| OCA Code 664698| Sewer System I/I Elimination - $500,000.00
Proj.: 650699| OCA Code 642918| Merwin Hill Area Assessment - $50,000.00
Proj.: 650700| OCA Code 642918| Portage Grove Area Assessment - $80,000.00
Proj.: 664999| OCA Code 642918| Unallocated Balance Fd. 664 - $160,440.63
To:
Proj.: 650390| OCA Code 664390| WWMP Prof. Prog. Mgt. - $4,276,598.86
Section 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That from the unappropriated monies in the Sewerage System Reserve Fund No. 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $2,723,401.14 is hereby appropriated to the Division of Sewerage and Drainage| Division 60-05| Object Level One 10|Object Level Three 5502| OCA Code 901553.
Section 5. That the City Auditor is hereby authorized to transfer $2,723,401.14 to the 1991 Voted Sanitary Bond Fund, into the WWMP Prof. Program Mgt. Project, Project No. 650390,at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 6. That the $2,723,401.14 is hereby appropriated for the WWMP Prof. Program Mgt. Project, within the 1991 Voted Sanitary Bond Fund| Fund 664| Division 60-05| Project 650390| OCA Code 664390.
Section 7. That the Director of Public Utilities be, and hereby is, authorized to execute an agreement with Malcolm Pirnie, Inc., 1900 Polaris Parkway, Suite 200, Columbus, Ohio 43240-2020, for Wet Weather Management Plan Professional Program Management Contract for the Division of Sewerage and Drainage's 2006-2010 capital improvements program, in accordance with the terms and conditions of the agreement on file in the offices of the Division of Sewerage and Drainage.
Section 8. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That for the purpose of paying the cost of the said contract, the following expenditure, or as much thereof as may be needed, be and the same hereby is authorized from the Voted Sanitary Bond Fund, Fund 664| Div.: 60-05 as follows: Project No. 650390| OCA Code 664390| Object Level Three 6678| Amount $7,000,000.00.
Section 10. That the 2005 Capital Improvements Budget Ordinance No. 1070-2005 is hereby modified as follows, to provide sufficient budget authority for the expenditure herein:
CURRENT:
Proj.: 650133| Big Walnut Sanitary-Williams Rd. - $42,618.02 (Fund 664 Carryover)
Proj.: 650348| WWTF Instrum. & Control - $260.61 (Fund 664 Carryover)
Proj.: 650370| Maint. Mgt. Plan Upgrade - $215,469.37 (Fund 664 Carryover)
Proj.: 650390| WWMP Prof. Program Mgt. - $0.00
Proj.: 650404| Sanitary System Rehab. - $1,336,347.07 (Fund 664 Carryover)
Proj.: 650460| Franklin/OSIS/Interconn. - $0.75 (Fund 664 Carryover)
Proj.: 650491| Big Walnut/Rickenbacker - $9,458.60 (Fund 664 Carryover)
Proj.: 650497| Upper Scioto W. Subt.-Hayden Run - $80,863.13 (Fund 664 Carryover)
Proj.: 650577| Hilock/Lewis Roads Assess. - $700,000.00 (Fund 664 Carryover)
Proj.: 650600| Franklin/Main Interceptor - $3,388.33 (Fund 664 Carryover)
Proj.: 650634| Frebis/Ellsworth Sewer Imp. - $200,000.00 (Fund 664 Carryover)
Proj.: 650642| Castle Rd. Force Main Repl. - $97,760.00 (Fund 664 Carryover)
Proj.: 650670| Beechwold/Foster Area Imp. - $495,992.35 (Fund 664 Carryover)
Proj.: 650672| Bill Moose Run San. Sewer Imp. - $15,000.00 (Fund 664 Carryover)
Proj.: 650674| Broad Meadows San. Sewer Imp. - $69,000.00 (Fund 664 Carryover)
Proj.: 650676| Stanton Area Sanitary Imp. - $75,000.00 (Fund 664 Carryover)
Proj.: 650682| Chase/High San. Imp. - $95,000.00 (Fund 664 Carryover)
Proj.: 650691| OSIS Downtown Odor Control - $50,000.00 (Fund 664 Carryover)
Proj.: 650698| Sewer System I/I Elimination - $500,000.00 (Fund 664 Carryover)
Proj.: 650699| Merwin Hill Area Assessment - $50,000.00 (Fund 664 Carryover)
Proj.: 650700| Portage Grove Area Assessment - $80,000.00 (Fund 664 Carryover)
Proj.: 664999| Unallocated Balance Fd. 664 - $160,440.63
AMENDED TO:
Proj.: 650133| Big Walnut Sanitary-Williams Rd. - $0.00 (Fund 664 Carryover)
Proj.: 650348| WWTF Instrum. & Control - $0.00 (Fund 664 Carryover)
Proj.: 650370| Maint. Mgt. Plan Upgrade - $0.00 (Fund 664 Carryover)
Proj.: 650390| WWMP Prof. Program Mgt. - $4,276,598.86 (Fund 664 Carryover)
Proj.: 650390| WWMP Prof. Program Mgt. - $2,723,401.14 (Reserve Transfer)
Proj.: 650404| Sanitary System Rehab. - $0.00 (Fund 664 Carryover)
Proj.: 650460| Franklin/OSIS/Interconn. - $0.00 (Fund 664 Carryover)
Proj.: 650491| Big Walnut/Rickenbacker - $0.00 (Fund 664 Carryover)
Proj.: 650497| Upper Scioto W. Subt.-Hayden Run - $0.00 (Fund 664 Carryover)
Proj.: 650577| Hilock/Lewis Roads Assess. - $0.00 (Fund 664 Carryover)
Proj.: 650600| Franklin/Main Interceptor - $0.00 (Fund 664 Carryover)
Proj.: 650634| Frebis/Ellsworth Sewer Imp. - $0.00 (Fund 664 Carryover)
Proj.: 650642| Castle Rd. Force Main Repl. - $0.00 (Fund 664 Carryover)
Proj.: 650670| Beechwold/Foster Area Imp. - $0.00 (Fund 664 Carryover)
Proj.: 650672| Bill Moose Run San. Sewer Imp. - $0.00 (Fund 664 Carryover)
Proj.: 650674| Broad Meadows San. Sewer Imp. - $0.00 (Fund 664 Carryover)
Proj.: 650676| Stanton Area Sanitary Imp. - $0.00 (Fund 664 Carryover)
Proj.: 650682| Chase/High San. Imp. - $0.00 (Fund 664 Carryover)
Proj.: 650691| OSIS Downtown Odor Control - $0.00 (Fund 664 Carryover)
Proj.: 650698| Sewer System I/I Elimination - $0.00 (Fund 664 Carryover)
Proj.: 650699| Merwin Hill Area Assessment - $0.00 (Fund 664 Carryover)
Proj.: 650700| Portage Grove Area Assessment - $0.00 (Fund 664 Carryover)
Proj.: 664999| Unallocated Balance Fd. 664 - $0.00 (Fund 664 Carryover)
Section 11. That for the reasons stated in the preamble, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.