City of Columbus - File #: 1542-2006

• File #: 1542-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/30/2006
• In control: Safety Committee
• On agenda: 10/2/2006
• Final action: 10/4/2006
• Title: To authorize and direct the Finance and Management Director to contract for the purchase of a Gas Chromatograph/Mass Spectrometer from Agilent Technologies, Inc. for the Division of Police, to authorize the expenditure of $74,570.45 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($74,570.45)

Date	Ver.	Action By	Action	Result
10/4/2006	1	MAYOR	Signed
10/4/2006	1	CITY CLERK	Attest
10/2/2006	1	Columbus City Council	Approved	Pass
10/2/2006	1	COUNCIL PRESIDENT	Signed
9/12/2006	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/12/2006	1	Safety Drafter	Sent for Approval
9/12/2006	1	Auditor Reviewer	Reviewed and Approved
9/12/2006	1	CITY AUDITOR	Reviewed and Approved
9/12/2006	1	Safety Drafter	Sent for Approval
9/12/2006	1	CITY ATTORNEY	Reviewed and Approved
9/12/2006	1	Safety Drafter	Sent to Clerk's Office for Council
9/8/2006	1	Finance Reviewer	Reviewed and Approved
9/8/2006	1	Finance Reviewer	Reviewed and Approved
9/8/2006	1	Finance Reviewer	Reviewed and Approved
9/7/2006	1	EBOCO Reviewer	Reviewed and Approved
9/7/2006	1	ODI DIRECTOR	Reviewed and Approved
9/7/2006	1	Safety Drafter	Sent for Approval
9/6/2006	1	SAFETY DIRECTOR	Reviewed and Approved
9/6/2006	1	Safety Drafter	Sent for Approval
9/5/2006	1	Safety Reviewer	Reviewed and Approved
9/3/2006	1	Safety Reviewer	Reviewed and Approved
8/31/2006	1	Safety Reviewer	Reviewed and Approved
8/31/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase a Gas Chromatograph/Mass Spectrometer (GCMS) to be used for the identification of controlled substances at the Police Crime Laboratory. The prompt acquisition of this instrument will assist greatly in reducing the current backlog of drug identification cases.

Bid Information: One response was received in the Purchasing Office for Bid #SA002130, Gas Chromatograph/Mass Spectrometer on August 24, 2006 which was Agilent Technologies, Inc in the total amount of $74,570.45.

Agilent Technologies, Inc. was the lowest responsive, responsible and best bid received per specifications, therefore a contract award is recommended.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No:  770518772

Emergency Designation: Emergency legislation is requested for this ordinance so that the Gas Chromatograph/Mass Spectrometer may be purchased and put into operation  as soon as possible.

FISCAL IMPACT:

Since this purchase will be made with Law Enforcement Seizure Funds, there will be no effect on the financial status of the General Fund.

Title

To authorize and direct the Finance and Management Director to contract for the purchase of  a Gas Chromatograph/Mass Spectrometer from Agilent Technologies, Inc. for the Division of Police, to authorize the expenditure of $74,570.45 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($74,570.45)

Body

WHEREAS, the City of Columbus Division of Police needs to purchase a Gas Chromatograph/Mass Spectrometer to help reduce the backlog of drug identification in the Police Crime Lab; and

WHEREAS, funds from the Law Enforcement Seizure Funds will supplement not supplant the purchase of a Gas Chromatograph/Mass Spectrometer from the General Fund; and

WHEREAS, Agilent Technologies, Inc. was the lowest responsive, responsible and best bidder; and

WHEREAS, an emergency exists in the usual operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase a Gas Chromatograph/Mass Spectrometer for the preservation of the public health, peace, property safety, welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Agilent Technologies for the purchase of a Gas Chromatograph/Mass Spectrometer for the Division of Police, Department of Public Safety.

Section 2. That the expenditure of $74,570.45 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DIV 30-03 | FUND 219 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6697 | OCA # 300988 | AMOUNT $74,570.45.

Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.

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