Explanation
Background: This legislation authorizes the Transportation Division to enter into a contract for $3,036,633.34 for the Resurfacing 2004 Project 4 (OPWC) project and to pay construction inspection costs up to $364,396.00. This improvement details the planing and resurfacing of various streets and the construction of Americans with Disabilities Act (ADA)-conforming wheelchair ramps. This project has been given 180 calendar days for completion. The project was advertised in the Columbus City Bulletin and Dodge Reports and by the Builders Exchange and was let by the Transportation Division. Seven bidders/suppliers were solicited (6 majority, 1 minority) and six bids were received (6 majority, 0 minority) and tabulated on November 4, 2004 as follows:
Contractor / Bid
Strawser Paving Company, Incorporated / $3,036,633.34
Columbus Asphalt Pavement Company / $3,123,750.10
Decker Construction Company / $3,138,820.94
Shelly and Sands, Incorporated / $3,162,788.42
The Shelly Company / $3,232,466.81
Miller Pavement Maintenance / $3,247,741.14
The Transportation Division recommends that the contract be awarded to Strawser Paving Company, Incorporated, contract compliance #31-4412354 (expiring July 15, 2005), for the lowest, best, most responsive and most responsible bid. The Notice to Proceed will be issued in March 2005.
Fiscal Impact: The Transportation Division budgeted $15.5 million in the 2004 Capital Budget for resurfacing. The total cost for this contract including construction inspection is $3,401,029.34. Ohio Public Works Commission funding is available in the amount of $120,107.63 for wheelchair ramp construction associated with this project. The City-funded portion of the total expense is $3,280,921.71 and is budgeted within 2004 Capital Improvements Budget in the Resurfacing project in the 1995, 1999 Voted Streets and Highways Fund. This ordinance transfers the City match money to the Local Transportation Improvement Program Fund, appropriates the City match and OPWC money within that Fund and authorizes the contract expenditure. Previously passed current year ordinances for resurfacing authorized $3,674,091.10 for Resurfacing 2004 Project 1 (Ordinance 0967-2004); $4,315,092.00 for Resurfacing 2004 Project 2 (Ordinance 1215-2004); and $5,435,271.00 for Resurfacing 2004 Project 3 (Ordinance 1894-2004). The City of Columbus monies authorized for expenditure in connection with these three contracts and the pending contract totals $12,890,975.51.
Title
To authorize the City Auditor to transfer $3,280,921.71 from the 1995, 1999 Voted Streets and Highways Fund to the Local Transportation Improvement Fund; to appropriate $3,401,029.34 within the Local Transportation Improvement Fund; to authorize the Public Service Director to enter into contract with Strawser Paving Company, Incorporated, for the Resurfacing 2004 Project 4 (OPWC) project for the Transportation Division and to authorize the expenditure of $3,401,029.34 or so much thereof as may be necessary from the Local Transportation Improvement Fund. ($3,401,029.34)
Body
WHEREAS, bids were received and tabulated on November 4, 2004 for the Resurfacing 2004 Project 4 (OPWC) project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, the Transportation Division recommends acceptance of the lowest, best, most responsive and most responsible bid submitted by Strawser Paving Company, Incorporated; and
WHEREAS, the contract should be awarded so that construction can commence in April, 2005, for the Transportation Division, Public Service Department; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $3,280,921.71 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530282 / Resurfacing / 06/6631 / 644385 / $3,280,921.71
Total transfer from: $3,280,921.71
TRANSFER TO:
Fund / Grant # / Grant / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530282/ Resurfacing / 10/5501 / 644385 / $3,280,921.71
Total transfer to: $3,280,921.71
SECTION 2. That monies be transferred between funds as follows:
TRANSFER FROM:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530282 / Resurfacing / 10/5501 / 644385 / $3,280,921.71
Total transfer from: $3,280,921.71
TRANSFER TO:
Fund/ Grant #/ Grant/ O.L. 01/O.L. 03 Codes/ OCA Code/ Amount
763 / 563001 / Resurfacing / 80/0886 / 563001 / $3,280,921.71
Total transfer to: $3,280,921.71
SECTION 3. That the sum of $3,401,029.34 be and hereby is appropriated from the unappropriated balance of the Local Transportation Improvement Program Fund, Fund 763, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 563001 and Grant 563001.
SECTION 4. That the monies appropriated within the foregoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to enter into a contract with Strawser Paving Company, Incorporated, 1595 Frank Road, Columbus, Ohio 43223 for the Resurfacing 2004 Project 4 (OPWC) project in the amount of $3,036,633.34 for the Transportation Division for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved, and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $364,396.00 therefore.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $3,401,029.34 or so much thereof as may be needed is hereby authorized to be expended from the Local Transportation Improvement Project Fund, Fund 763, Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 563001 and Grant 563001.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.