Explanation
This ordinance authorizes the Finance and Management Director to issue a purchase order to Ace Truck Body Inc. for utility dump bodies for three (3) Ford F-450HD cab and chassis for the Recreation and Parks Department Parks Maintenance Section. Three Park Maintenance Zones will be using these vehicles for park trash pick up, hauling landscape materials, pulling trailers with mowing equipment, snow removal and salt spreading. On June 24, 2010 the Purchasing Department opened a formal bid solicitation SA003611. Six (6) bidders responded.
Newell Equipment Inc. $69,297.00
Ace Truck Body Inc. $73,722.00
Monroe Truck Equip $75,672.00
Concord Road Equipment Mfg $78,978.21
Kaffenbarger Truck Equipment $79,755.00
Henderson Truck Equipment $83,196.00
Award will be made to Ace Truck Body Inc. Newell Equipment was the lowest bidder. However several items offered by Newell were not what was specified in the bid, thereby making them non responsive.
Contract compliance number: Ace Truck Body Inc. 31-0936828 expires 9/18/2010
Fiscal Impact: Vehicle and equipment purchases have been budgeted in the 2010 General Fund budget.
Emergency action is requested to expedite delivery to the Recreation and Parks Department to enhance its ability to pick up park trash, haul landscape materials, pull trailers with mowing equipment, snow removal and spread salt as needed in three Park Maintenance Zones which are the Big Walnut, Northeast and Northwest locations.
Title
To authorize the Finance and Management Director to establish a purchase order with Ace Truck Body Inc. for the purchase of three (3) utility dump bodies with hoists and snow removal accessories for the Recreation and Parks Department, Parks Maintenance Section; to authorize the expenditure of $73,722.00 from the Fleet General Fund; and to declare an emergency. ($73,722.00)
Body
WHEREAS, the Recreation and Parks Department, Park Maintenance Section has a need of dump bodies with snow plows and salt spreaders to be attached to new Ford F-450 HD cab and chassis trucks; and
WHEREAS, the Purchasing Office solicited formal competitive bids for this equipment through SA0003611; and
WHEREAS, these bids were opened on June 24, 2010; and
WHEREAS, bids were evaluated and a recommendation has been made to Ace Truck Body Inc. to purchase three (3) dump bodies with hoists and snow removal accessories from Ace Truck Body Inc the lowest bidder that meets specifications; and
WHEREAS, an emergency exists to expedite delivery to the Recreation and Parks Department, Park Maintenance Section to pick park trash, haul landscape equipment enhance snow removal and spreading salt at three park maintenance zones located in that it is immediately necessary to enter into a contract to purchase said equipment, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue a purchase order with Ace Truck Body Inc. for dump bodies with hoists and snow removal accessories with Ace Truck Body Inc.
SECTION 2. That the expenditure of $73,722.00 or so much thereof as may be needed for this purpose, be and hereby is authorized from fund 010, Dept 45-05, OCA code 451201, Object Level One: 06, Object Level Three: 6650.
SECTION 3. That the monies in the foregoing Section 2 shall be paid upon order of the Finance and Management Director, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.