Explanation
Background: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Best Equipment Co., Inc for the purchase and delivery of a combination jetting and vacuum trailer for the Division of Water Reclamation, in an amount not to exceed $198.974.00.
The combination jetting and vacuum trailer will be used by the Southerly Water Reclamation Plant maintenance staff for cleaning and maintenance around the facility. This purchase is approved by the Division of Fleet Management and will replace BT12026.
Procurement:
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Codes Chapter 329 relating to competitive bidding (RFQ030950). Thirty-five (35) vendors were solicited, and two (2) bids were received, which were opened and evaluated on September 25, 2025.
The Division of Water Reclamation recommends the award be given to Best Equipment Co., Inc., as they were the most responsive, responsible, and best bidder as they bid the exact make and model for an award amount of $198,974.00.
Principal Parties:
Best Equipment Co., Inc
5550 Poindexter Dr.
Indianapolis, IN 46235
Debbie Cooper 317-823-3056
Contract Compliance Number: 007016
Contract Compliance Expiration Date: Expires 06/05/26.
Fiscal Impact: $198,974.00 is budgeted and available from within the Sanitary Sewer Operating Fund to meet the financial obligations of this contract.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Best Equipment Co., Inc for the purchase and delivery of a combination jetting and vacuum trailer for the Department of Public Utilities; and to authorize the expenditure of $198.974.00 from the Sanitary Sewer Operating Fund. ($198,974.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to enter into a contract with Best Equipment Co., Inc for the purchase and delivery of a combination jetting and vacuum trailer; and
WHEREAS, the Purchasing Office opened formal bids on September 25, 2025, for the purchase and delivery of a combination jetting and vacuum trailer for the Division of Water Reclamation; and
WHEREAS, The Division of Water Reclamation recommends the award be made to Best Equipment Co., Inc.; and
WHEREAS, the combination jetting and vacuum trailer will be used by Southerly Water Reclamation Plant for cleaning and maintenance around the facility; and
WHEREAS, it is necessary to authorize the expenditure of $198,974.00 from the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Best Equipment Co., Inc for the purchase and delivery of a combination jetting and vacuum trailer in accordance with the terms, conditions and specifications of Solicitation Number RFQ030950 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Best Equipment Co., Inc for the purchase and delivery of a combination jetting and vacuum trailer in accordance with the terms, conditions and specifications of Solicitation Number RFQ030950 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the expenditure of $198,974.00, or as much thereof as may be needed, is hereby authorized from object class 06, capital outlay, in Fund 6100, Sanitary Sewer Operating, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.