Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with CH2M Hill, Inc., for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations Project. The modification amount requested under this ordinance is $330,423.00. The contract total including this modification is $10,660,620.00. The proposed contract modification provides funding for additional Detailed Design Services that became necessary in the course of the design development for Contract J216. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another provider. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff. The Division has determined that these services cannot be performed by City personnel at this time.
This is a contract for professional engineering design services and services during construction (Design Professional, or "DP" services). This contract implements improvements for one of the wastewater plants construction projects in the City's Wet Weather Management Plan (WWMP) program.
This is the third phase of a multi-phase project and part of it is included under J216 Contract for the Jackson Pike Wastewater Treatment Plant (JPWWTP) Polymer System Renovation project. The existing Jackson Pike polymer systems are deficient and in need of replacement. This specialized work is being performed by this Design Professional because the systems at Southerly, which were designed by the same DP, are reliable and will be mirrored at Jackson Pike. The preliminary design has been completed.
The actual emplacement of this work will be carried under the construction contract. This enginerring contract provides detailed design and bidding assistance, along with construction-phase engineering, start-up and commissioning assistance, and record documentation preparation. Construction Management services are being performed by others.
All engineering design services have been completed for the first and second phases of this project. Engineering design services are in progress for the third project phase. Construction is completed for the first phase and the construction of the second phase is nearly completed.
Amount of additional funds to be expended: $330,423.00
Original Contract $ 1,400,000.00
Modification No. 1 $ 2,572,000.00
Modification No. 2 $ 4,688,327.00
Modification No. 3 $ 250,000.00
Modification No. 4 $ 1,419,870.00
Proposed Modification No. 5 $ 330,423.00
CURRENT PROPOSED TOTAL $10,660,620.00
Future Modification No. 6 (2013 Funding) $ 420,000.00
Reasons additional goods/services could not be foreseen:
This Contract Modification No. 5 is a continuation of the services included within the existing contract's scope of service and was anticipated as design progressed. Additional design items, not originally envisioned, have become necessary due to revised regulatory requirements, safety issues and operation and maintenance concerns.
Reason other procurement processes are not used:
The funding provided by this contract modification is for continuation of the existing work of the contract. It is not reasonable or cost effective to undertake a new procurement to acquire these services.
How cost of modification was determined:
A cost proposal was provided by CH2M Hill, Inc. and reviewed by the Division of Sewerage and Drainage and was deemed acceptable.
B. Contract Compliance No.: 32-0100027 | MAJ | Expires 02/25/2013
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
The new polymer system equipment being designed will reduce maintenance problems and costs. Environmental Factors included in this project are the removal of an Underground Fuel Oil Storage Tank and replacing it with an Above Ground Storage Tank and providing spill control measures at the facility's fueling station. No community outreach factors are considered for this project.
Title
To authorize the Director of Public Utilities to execute a contract modification to the professional engineering services agreement with CH2M Hill, Inc. for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations Project; to expend $330,423.00 in funds from the Sanitary Sewer General Obligation Fund, for the Division of Sewerage and Drainage. ($330,423.00).
Body
WHEREAS, Contract No. EL007225 was authorized by Ordinance No. 1676-2006, as passed by Columbus City Council on October 16, 2006 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with CH2M Hill, Inc. for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations Project; and
WHEREAS, contract Modification No. 1, identified as Contract No. EL007423, was authorized by Ordinance No. 1333-2007 and passed by Columbus City Council on October 1, 2007, authorizing the Director of Public Utilities to enter into a planned modification for additional funding of the project; and
WHEREAS, contract Modification No. 2, identified as Contract No. EL008436, was authorized by Ordinance No. 1109-2008 and passed by Columbus City Council on July 7, 2008, authorizing the Director of Public Utilities to enter into a planned modification for additional funding of the project; and
WHEREAS, contract Modification No. 3, identified as Contract No. EL009396, was authorized by Ordinance No. 0118-2009 and passed by Columbus City Council on April 6, 2009, authorizing the Director of Public Utilities to enter into a planned modification for additional funding of the project; and
WHEREAS, contract Modification No. 4, identified as Contract No. EL011545, was authorized by Ordinance No. 1255-2010 and passed by Columbus City Council on January 31, 2011, authorizing the Director of Public Utilities to enter into a planned modification for additional funding of the project; and
WHEREAS, it is necessary to modify the subject contract in order to provide funding for additional construction-phase engineering services now needed during construction of Contract J216 of the project construction; and
WHEREAS, it is necessary for City Council to authorize the expenditure of $330,423.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with CH2M Hill, Inc. for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations Project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL007225 with CH2M Hill, Inc., 1103 Schrock Road, Suite 400, Columbus, Ohio 43229, for professional engineering services for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations project, in order to provide the professional engineering services in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the Director of Public Utilities be and hereby is authorized to expend up to $330,423.00 from the Sanitary Sewer General Obligation Bond Fund into the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations | Fund 664 | Div. 60-05 | Proj. 650359-100000 | OCA Code 650359 | Object Level Three 6678.
Section 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.