Explanation
BACKGROUND: This ordinance amends the 2009 Capital Improvements Budget and authorizes transfer of $8,418.74 between projects within the Construction Management Capital Improvement Fund. This ordinance also authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Crawford and Associates Services LLC for professional services for the replacement of the heating water boilers at the Beacon Building, 50 West Gay Street. The services are to include, but not limited to, the engineering of the replacement boilers for the heating system, bidding assistance, and construction oversight.
The Office of Construction Management solicited Requests for Proposals, due on September 23, 2009. The City received three (3) proposals from the following firms: Kramer Engineers, Crawford and Associates Services LLC (MBE), and Roger D. Fields and Associates.
Emergency action is requested so the contractor will be able to complete this project in a timely manner, ensuring proper heating and cooling within the building.
Crawford and Associates Services LLC Contract Compliance No. 20-8992182 Expiration date 8/21/2011.
Fiscal Impact: The cost of this contract is $25,000.00. This ordinance authorizes the transfer of $8,418.74 between projects within the Construction Management Capital Improvements Fund and amends the 2009 Capital Improvements Budget, Ordinance 0806-2009. Facility Renovation has an unencumbered balance of $16,581.26.
Title
To amend the 2009 Capital Improvements Budget; to authorize the City Auditor to transfer $8,418.74 between projects within the Construction Management Capital Improvements Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Crawford and Associates LLC for professional services for the replacement of the heating water boilers at the Beacon Building, 50 West Gay Street; to authorize the expenditure of $25,000.00 from the Construction Management Capital Improvements Fund; and to declare an emergency. ($25,000.00)
Body
WHEREAS, it is necessary to amend the 2009 Capital Improvements Budget and transfer cash between projects within the Construction Management Capital Improvements Fund; and
WHEREAS, it is necessary to contract with an engineering firm for professional services for the replacement of the heating water boilers at the Beacon Building, 50 West Gay Street; and
WHEREAS, Request for Proposals were solicited for professional services for the replacement of the heating water boilers at the Beacon Building, 50 West Gay Street; and
WHEREAS, the Office of Construction Management recommends Crawford and Associates Services LLC, as the most responsive and responsible and best bidder; and,
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Crawford and Associates LLC for professional services for the replacement of the heating water boilers at the Beacon Building, 50 West Gay Street, ensuring proper heating and cooling within the building, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2009 Capital Improvements Budget is hereby amended as follows:
Project/Project # CIB CIB Amount Revised
City Hall Renovations 570031-100000 (Carryover) $23,575 $15,156
Facility Renovation 570030-100000 (Carryover) $204,607 $213,026
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvements Fund as follows:
FROM:
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|OCA Code 733000|Amount|$8,418.74
TO:
Dept/Div: 45-50|Fund: 733|Project Number 570030|Project Name - Facility Renovation|OCA Code 733000|Amount $8,418.74
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Crawford and Associates Services LLC for professional services for the replacement of the heating water boilers at the Beacon Building, 50 West Gay Street.
SECTION 4. That the expenditure of $25,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6680
Amount $25,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.