Explanation
June 16, 2005
BACKGROUND: This ordinance authorizes the appropriation of $157,138 in the Health Department Grants Fund and $350 in the Health Department Private Grants Fund for fiscal year 2005. This appropriation ordinance funds the continued operations of various grant programs in the Health Department Grants Fund, will appropriate interest income earned as a result of grant cash balances, will transfer appropriation authority within specified grants to properly align object level one appropriation with projected expenses, and will facilitate grant close-outs.
Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: These grant projects are funded through Federal, State, and County grant awards, private donations, and City matching funds.
Title
To make appropriation for the twelve months ending December 31, 2005, for the Health Department Grants Fund and Health Department Private Grants Fund, to the Department of Health, in various projects and object level ones, for the continued operations of grant programs, and to declare an emergency. ($157,488)
Body
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the monies in the fund known as the Health Department Private Grants Fund, Fund No. 291, and from all monies estimated to come into said fund from any and all sources during the 12 months ending December 31, 2005, there be and hereby are appropriated for the Object Level Ones for which the corporation has to provide the following sums for use during the 12 months ending December 31, 2005:
Object
OCA Grant No. Level 1 Purpose Amount
504041 504041 05 Other Expenditures $ 350
Total Grant No. 504041 $ 350
TOTAL APPROPRIATION, FUND NO. 291 $ 350
SECTION 2. That from the monies in the fund known as the Health Department Grants Fund, Fund No. 251, and from all monies estimated to come into said fund from any and all sources during the 12 months ending December 31, 2005, there be and hereby are appropriated for the Object Level Ones for which the corporation has to provide the following sums for use during the 12 months ending December 31, 2005:
Object
OCA Grant No. Level 1 Purpose Amount
504116 504016 02 Materials & Supplies $ 29,000
Total Grant No. 504016 $ 29,000
Object
OCA Grant No. Level 1 Purpose Amount
503016 503016 05 Other Expenditures $ 7,010
Total Grant No. 503016 $ 7,010
Object
OCA Grant No. Level 1 Purpose Amount
502049 502049 03 Services-Oper. & Maint. $ 10
Total Grant No. 502049 $ 10
Object
OCA Grant No. Level 1 Purpose Amount
505003 505003 02 Materials & Supplies $ 1,500
Total Grant No. 505003 $ 1,500
Object
OCA Grant No. Level 1 Purpose Amount
505004 505004 01 Personnel $ 400
Total Grant No. 505004 $ 400
Object
OCA Grant No. Level 1 Purpose Amount
505005 505005 02 Materials & Supplies $ 1,800
Total Grant No. 505005 $ 1,800
Object
OCA Grant No. Level 1 Purpose Amount
505006 505006 02 Materials & Supplies $ 1,000
505006 505006 03 Services-Oper. & Maint. $ 1,200
Total Grant No. 505006 $ 2,200
Object
OCA Grant No. Level 1 Purpose Amount
504023 504023 03 Services-Oper. & Maint. $ 300
Total Grant No. 504023 $ 300
Object
OCA Grant No. Level 1 Purpose Amount
504051 504051 03 Services-Oper. & Maint.$ 800
Total Grant No. 504051 $ 800
Object
OCA Grant No. Level 1 Purpose Amount
505048 505048 01 Personnel $ 100
Total Grant No. 505048 $ 100
Object
OCA Grant No. Level 1 Purpose Amount
505059 505059 02 Materials & Supplies $ 3,000
Total Grant No. 505059 $ 3,000
Object
OCA Grant No. Level 1 Purpose Amount
505052 505052 02 Materials & Supplies $ 1,400
Total Grant No. 505052 $ 1,400
Object
OCA Project No. Level 1 Purpose Amount
999251 251999 05 Other Expenditures $ 109,618
Total Grant No. 251999 $ 109,618
TOTAL APPROPRIATION, FUND NO. 251 $ 157,138
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $46,990 within the Health Department Grants Fund, Fund No. 251, Department of Health, Department No. 50-01, as follows:
TRANSFER FROM
Object
OCA Grant No. Level 1 Purpose Amount
505008 508317 02 Materials & Supplies $27,000
TRANSFER TO
Object
OCA Grant No. Level 1 Purpose Amount
505008 508317 05 Other Expenditures $27,000
TRANSFER FROM
Object
OCA Grant No. Level 1 Purpose Amount
503016 503016 01 Personnel $ 1
503016 503016 02 Materials & Supplies $13,758
503016 503016 03 Services-Oper. & Maint. $ 6,231
TRANSFER TO
Object
OCA Grant No. Level 1 Purpose Amount
503016 503016 05 Other Expenditures $19,990
SECTION 4. That the monies appropriated in the foregoing Section 2 shall be paid upon the order of the Health Commissioner except that small claims in an amount not to exceed Seven Hundred Fifty Dollars ($750.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1985, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and except that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pension, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Except in the matter of payrolls providing for the payment of salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper fund from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance.
SECTION 6. That with the exception of the provisos (reasons) established in previous sections, as stated in the reason paragraphs following each subdepartment's appropriation, it is understood that this Council is not making specific appropriations for each item of every classification hereinbefore contained but only for the total for each department and subdepartment, as shown in the final column. The itemized classification shall, however, constitute limitations on the powers of the Health Commissioner as granted in Section 3 and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification, provided, however, that transfers may be made from one Object Level 1 to another, within any one department or division. Transfers of sums exceeding $25,000.00 shall be authorized only by the resolution of Council. Transfers of sums of $25,000.00 or less, shall be approved by letter over the signatures of the Health Commissioner, the Director of the Department of Finance, the City Auditor, and the Chairman of the Committee of Finance and Administration.
SECTION 7. That the City Auditor is hereby authorized and directed to pay obligations of various departments pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.