Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Company; and to encumber funds with the Division of Design and Construction for prevailing wage coordination services for the 2011 Street Light Maintenance Contract for the Division of Power and Water (Power).
This project consists of the rehabilitation and/or replacement of various components of two street lighting circuits in the area between Livingston Avenue on the south, Mooberry Street on the north, South 18th Street on the west and Alum Creek Drive on the east. The components to be replaced include wire, poles, lights, brackets and standoff arms which are old and deteriorated. Due to the age of the system, there are frequent light outages. Rehabilitation of these circuits will enhance the safety of the residents and their property. This will also make the residential units in the area more attractive to current residents and potential buyers.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on June 29, 2011. Bids were received from: U.S. Utility Contractor Company - $111,570.19; Complete General - $164,154.50; Xtreme Powerline Construction. - $165,576.16; and Jess Howard Electric Company - $192,046.27.
The lowest and best bid was from U.S. Utility Contractor Company in the amount of $111,570.19. Their Contract Compliance Number is 34-1606689 (expires 01/19/12, FBE). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
The Division of Power and Water (Power) is increasing the legislative authority in order to have available contingency of $30,000.00. The Division has determined that this money may be needed to cover unforeseen conditions that may arise during the contract. The contract will be established in the amount of the bid, or $141,570.19
3. FISCAL IMPACT This legislation includes a transfer of funds within the Electricity G.O. Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with U.S. Utility Contractor Company for the 2011 Street Light Maintenance Contract Project; to provide for payment of prevailing wage coordination services; to authorize a transfer and expenditure of $142,071.00 within the Electricity G.O. Bonds Fund; and to amend the 2011 Capital Improvements Budget.($142,071.00)
Body
WHEREAS, four bids for the 2011 Street Light Maintenance Contract Project were received and publicly opened in the offices of the Director of Public Utilities on June 15, 2011; and
WHEREAS, the lowest and best bid was from U.S. Utility Contractor Company in the amount of $111,570.19; and
WHEREAS, the Division of Power and Water (Power) has determined that it is necessary to include $30,000.00 for contingency to cover unforeseen conditions that may arise during the project; and
WHEREAS, the Division of Power and Water (Power) is increasing the legislative authority in order to have available contingency of $30,000.00 for the reason stated above; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the 2011 Street Light Maintenance Contract Project; and
WHEREAS, it is necessary to encumber funds with the Division of Design and Construction for prevailing wage coordination services in the amount of $500.81 for above stated project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Electricity G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water (Power), Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Company and encumber funds for prevailing wage coordination services for the 2011 Street Light Maintenance Contract Project, thereby preserving the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the 2011 Street Light Maintenance Contract Project with the lowest and best bidder, U.S. Utility Contractor Company, 3115 East 17th Avenue, Columbus, Ohio 43219; in the amount of $141,570.19; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water (Power); and to obtain the necessary prevailing wage coordination services from the Division of Design and Construction; and to pay up to a maximum amount of $500.81.
SECTION 2. That the City Auditor is hereby authorized to transfer $142,071.00 within the Division of Power and Water (Power), Dept/Div. No. 60-07, Electricity G.O. Bonds Fund, Fund No. 553, Object Level One 06, Object Level Three 6625, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
553 | 553100-100000 | 120 W Gay St Utility Renovation | 553100 | -$49,700.72
553 | 670771-100000 | 69 KV Line Relocation | 670771 | -$39,932.50
553 | 670777-100000 | Walnut Bluffs | 553777 | -$23,075.66
553 | 670790-100000 | Front Street | 553790 | -$29,362.12
553 | 670003-100000 | Street Lighting Program | 675017 | +$142,071.00
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
553 | 553100-100000 | 120 W Gay St Utility Renovation | $49,701| $0 | -$49,701
553 | 670771-100000 | 69 KV Line Relocation | $39,933 | $0 | -$39,933
553 | 670777-100000 | Walnut Bluffs | $23,076 | $0 | -$23,076
553 | 670790-100000 | Front Street | $42,494 | $13,133 | -$29,361
553 | 670003-100000 | Street Lighting Program | $0 | $142,071 | +$142,071
SECTION 4. That the expenditure of $142,071.00 is hereby authorized for the 2011 Street Light Maintenance Contract Project within the Electricity G.O. Bonds Fund, Fund No. 553, Division 60-07, Project No. 670003-100000, Object Level Three 6625, OCA Code 675017.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.