City of Columbus - File #: 1504-2004

• File #: 1504-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/18/2004
• In control: Health, Housing & Human Services Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize the Board of Health to enter into a contract with Fireproof Records Center for records storage, retrieval and destruction services for the Health Department; to authorize the expenditure of $20,000 from the Health Special Revenue Fund; to waive the provisions of competitive bidding, and to declare an emergency. ($20,000)

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
10/7/2004	1	Health Drafter	Sent for Approval
10/7/2004	1	CITY ATTORNEY	Reviewed and Approved
10/7/2004	1	Health Drafter	Sent to Clerk's Office for Council
10/6/2004	1	Health Drafter	Sent for Approval
10/6/2004	1	Auditor Reviewer	Reviewed and Approved
10/6/2004	1	CITY AUDITOR	Reviewed and Approved
10/5/2004	1	Finance Reviewer	Reviewed and Approved
10/5/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/16/2004	1	Health Drafter	Sent for Approval
9/9/2004	1	FINANCE DIRECTOR	Reviewed and Disapproved
9/1/2004	1	Finance Reviewer	Reviewed and Approved
8/31/2004	1	EBOCO Reviewer	Sent for Approval
8/31/2004	1	ODI DIRECTOR	Reviewed and Approved
8/31/2004	1	Health Drafter	Sent for Approval
8/30/2004	1	HEALTH DIRECTOR	Reviewed and Approved
8/30/2004	1	Health Drafter	Sent for Approval
8/25/2004	1	Health Reviewer	Reviewed and Approved
8/18/2004	1	Health Drafter	Sent for Approval

Explanation

BACKGROUND:  The purpose of this legislation is to enter into contract with Fireproof Records Center for the storage, retrieval, and destruction of records of various programs of the Columbus Health Department facility located at 240 Parsons Avenue.

This ordinance authorizes the Board of Health to enter into contract with Fireproof Records Center for $20,000.

The contract compliance number for Fireproof Records Center is 31-4366184.

This ordinance is requested as an emergency to allow for the timely procurement of needed services.

FISCAL IMPACT:  $20,000 was budgeted for this contract in the 2004 Health Special Revenue Fund.

Title

To authorize the Board of Health to enter into a contract with Fireproof Records Center for records storage, retrieval and destruction services for the Health Department; to authorize the expenditure of $20,000 from the Health Special Revenue Fund; to waive the provisions of competitive bidding, and to declare an emergency. ($20,000)

Body

               WHEREAS, the Health Department has a need for records storage services; and,

WHEREAS, Fireproof Records Center has provided quality services for the Health Department under prior contracts for 20 years; and,

      WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to authorize a contract with Fireproof Records Center to allow for the timely procurement of needed services and for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

SECTION 1. That the Board of Health is hereby authorized to enter into a contract with Fireproof Records Center for records storage, retrieval, and destruction services for various programs of the Health Department for the period September 1, 2004 through August 31, 2005.

SECTION 2. That to pay the cost of said contract, the expenditure of $20,000 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Division No. 50-01, OCA Code 500280, Object Level One 03, Object Level Three 3336.

SECTION 3. That the provisions of Section 329.11 of the Columbus City Code are hereby waived.

SECTION 4.  That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.

SECTION 5.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.