Explanation
BACKGROUND: This legislation is for the option to establish five (5) Universal Term Contracts (UTCs) to purchase Water Meters, for the Division of Water, the sole user. These contracts will provide for the purchase of Water Meters and Various Appurtenances for installation throughout the City's water distribution system. The term of the proposed option contracts would be approximately one year, expiring February 28, 2015, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 24, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005103). Forty-nine (49) bids were solicited: (M1A-0, F1-0, MBR-0). Six (6) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Badger Meter, Inc., MAJ, CC# 39-0143280 expires 10/15/2015, Items 1-11, 21-25, 30-33 and 49, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 02/07/2015, Items 46 and 47, $1.00
Metron-Farnier, Inc., MAJ, CC# 84-1328980 expires 01/14/2016, Items 26-29 and 53, $1.00
Master Meter, Inc., MAJ, CC# 75-1739575 expires 01/15/2016, Items 14-18, $1.00
Consolidated Electronic Wire and Cable, MAJ, CC# 36-2131248 expires 03/30/2014, Item 48, $1.00
Total Estimated Annual Expenditure: $2.2 million dollars, Division of Water, the sole user
No bids were received for Items 12, 13, 34-45, 50-52, 54-55 and 57 and no bids that were either responsive or that met specifications were received for Items 19, 20 and 56. The Division of Water will review specifications and seek new bids for some of those items.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into five (5) contracts for the option to purchase Water Meters with Badger Meter, Inc., Ferguson Waterworks, Metron Farnier, LLC, Master Meter, Inc., and Consolidated Electronic Wire and Cable, to authorize the appropriation and expenditure of $5.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($5.00)
Body
WHEREAS, Water Meters and various appurtenances are used for repairs and installation throughout the City's water distribution system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 24, 2013 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Water Meters, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into contracts for the option to contract for Water Meters, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Water Meters in accordance with Solicitation No. SA005103 for a term of approximately two years, expiring February 28, 2015, with the option to renew for one (1) additional year, as follows:
Badger Meter, Inc., Items 1-11, 21-25, 30-33 and 49, $1.00
Ferguson Waterworks, Items 46 and 47, $1.00
Metron-Farnier, Inc., Items 26-29 and 53, $1.00
Master Meter, Inc., Items 14-18, $1.00
Consolidated Electronic Wire and Cable, Item 48, $1.00
SECTION 2. To authorize the appropriation of $5.00 from the Mail, Print Services and UTC Fund: Organization Level 1: 45-01; Fund 05-517, Object Level 3:2270, OCA 451130.
SECTION 3. That the expenditure of $5.00 is hereby authorized from the Mail, Print Services and UTC Fund: Organization Level 1: 45-01, Fund 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.