Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a one year agreement, effective on the date of a purchase order certified by the City Auditor's Office, with DLT Solutions, LLC, to provide professional services to assist in upgrading the City's Symantec NetBackup system. DoT uses Symantec software for backup and recovery of data stored on the City's storage area network. DLT Solutions will provide up to 160 hours of technical support service at a cost not to exceed $43,000.00.
To procure these services, a Request for Proposals (SA004593) was published September 10, 2012. The solicitation received three (3) proposals, which were scored by an evaluation committee of three (3) employees of the Department of Technology. Each committee member scored the proposals, using the following criteria: competence of the offeror (up to 25 points), quality and feasibility of proposed software and services (25 points), ability of the offeror (10 points), past performance of the offeror (25 points), and proposed cost (15 points). Individual committee member scores were averaged to obtain the following scores for the three (3) proposals received:
*See DoT Attachment A Ord. No. 2458-2012
Following further discussions and clarifications to the original proposal, the committee recommended the highest scoring offeror - DLT Solutions - to the Director of the Department of Technology. The Director concurred with the committee's recommendation.
EMERGENCY:
Emergency action is requested to expedite authorization of this agreement in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
Funds for this purchase are budgeted and available in the Department of Technology, Information Services Division, internal services fund.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54 - 1599882 Expiration Date: 08/02/2013
Title
To authorize the Director of the Department of Technology to enter into an agreement with DLT Solutions, LLC, to provide professional services to assist in upgrading the City's Symantec NetBackup system; to authorize the expenditure of $43,000.00 from the Department of Technology, Information Services Division, internal services fund; and to declare an emergency. ($43,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into a one year agreement, effective on the date of a purchase order certified by the City Auditor's Office, with DLT Solutions, LLC, to provide professional services to assist in upgrading the City's Symantec NetBackup system; and
WHEREAS, to procure these services, a Request for Proposals (SA004593) was published September 10, 2012. The solicitation received three (3) proposals, which were scored by an evaluation committee of three (3) employees of the Department of Technology. The committee recommended the highest scoring offeror - DLT Solutions - to the Director of the Department of Technology; and
WHEREAS, DoT uses Symantec software for backup and recovery of data stored on the City's storage area network. DLT Solutions will provide up to 160 hours of technical support service at a cost not to exceed $43,000.00; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into a one year agreement, effective on the date of a purchase order certified by the City Auditor's Office, with DLT Solutions, LLC, to provide professional services to assist in upgrading the City's Symantec NetBackup system, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to enter into a one (1) year agreement, effective on the date of a purchase order certified by the City Auditor's Office, with DLT Solutions, LLC, to provide professional services to assist in upgrading the City's Symantec NetBackup system, in the amount of $43,000.00.
SECTION 2: That the expenditure of $43,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-02| Fund: 514| Subfund: 001|OCA Code: 472417| Obj. Level 1: 03| Obj. Level 3: 3336| Amount $43,000.00|
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.