Explanation
BACKGROUND: For the option to purchase Personal Safety Products for Various City Agencies, in order to ensure the health and safety of City employees while on the job. This contract provides City agencies with protective gloves, hard hats, eye and ear protection, safety clothing, first aid kits and other safety equipment and supplies. The term of the proposed option contracts would be approximately two (2) years, with the option to extend the contracts, subject to mutual agreement, for one additional one-year period. The Contracts are potentially through June 30, 2015. The Purchasing Office opened formal bids on May 10, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004348. One-hundred ninety-three (193) bids were solicited (MBR: 2; F1: 2). Six (6) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:
Safety Solutions, Inc., CC#310808325 (Expires May 21, 2014), $1.00
Jendco Safety Supply, F1, CC#311286443 (Expires December 1, 2012), $1.00
Saf-T-Gard International, Inc., CC# 362559290 (Expires May 10, 2014), $1.00
Total Estimated Annual Expenditure: $300,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into three (3) UTC contracts for the option to purchase Personal Safety Products with Safety Solutions, Inc., Jendco Safety Supply and Saf-T-Gard International, Inc., to authorize the expenditure of three (3) dollars to establish the contracts from the Mail, Print Services and UTC Fund, and to declare an emergency. ($3.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 10, 2012 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because the Personal Safety Products protect City Employees working in potentially hazardous conditions, and because it allows the City to be in compliance with safety laws and regulations for the workplace, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Various City Agencies in that it is immediately necessary to enter into a contract for an option to purchase Personal Safety Products, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Personal Safety Products for various City Agencies for the term ending June 30, 2014, with the option to extend the contract, subject to mutual agreement, for one (1) additional one-year period, in accordance with Solicitation No. SA004348 as follows:
Safety Solutions, Inc.: Items 1, 2, 4-7, 10, 16, 19-26, 29-32, 34, 35, 38, 39, 40 and 41; Amount: $1.00.
Jendco Safety Supply: Items 3, 8, 9, 12-14, 17, 18 and 28; Amount: $1.00.
Saf-T-Gard International, Inc.: Items 33 and 37; Amount: $1.00.
SECTION 2. That the expenditure of $3.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.