Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with Kone, Inc. for the maintenance and service of the elevators in various City facilities under the purview of the Facilities Management Division. The original contract was authorized by City Council through Ordinance No. 1230-2008, passed July 21, 2008, in the amount of $141,000.00, and had five one-year renewal options. The second and most recent renewal was authorized by Ordinance No. 0668-2010, passed May 24, 2010, in the amount of $158,800.00.
This proposed contract modification provides funding for the renovation of three passenger elevator cabs and one prisoner elevator cab at the Central Safety Building, 120 Marconi Boulevard. The current elevator cabs are original to the building and are in poor condition. The work shall include, but is not limited to, removal of existing cab interior walls as necessary, installation of new cab rear wall and side walls (with the exception of the prisoner wall, which would be one side wall only), testing, and return to service.
These problems were not foreseen in awarding the original contract to Kone, Inc. Per the terms of that contract, when unforeseen elevators issues arise, Kone, Inc. is to give the City of Columbus an estimate of how many hours the job will require, and the City may modify the contract amount to accommodate the new repairs. Per that contract, the Facilities Managment Division is recommending that the contract be modified to include this repair. Therefore, this ordinance will allow the Finance and Management Director to modify and increase the contract with Kone, Inc. by $67,452.00 so that other necessary services within the contract are not delayed. The price per hour is based on the contract terms, while the estimated hours are based on negotiation between Kone, Inc. and the City.
Emergency action is requested so that required maintenance and services on these elevators is not delayed, thereby protecting the safety of elevator users.
Fiscal Impact: The cost of this modification is $67,452.00. The total cost of the contract, including the original and all other renewals and modifications, is thereby increased to $612,555.00. Funding for this modification is available in the Gov'l B.A.B. (Build America Bonds) Fund.
Kone, Inc. Contract Compliance No. 36-2357423, expiration date May 27, 2012.
Title
To authorize the Finance and Management Director to modify and increase a contract with Kone, Inc. for elevator cab renovations at the Central Safety Building, 120 Marconi Boulevard; to authorize the expenditure of $67,452.00 from the Gov'l B.AB. (Build America Bonds) Fund; and to declare an emergency.
Body
WHEREAS, Ordinance No. 1230-2008, passed by City Council on July 21, 2008 in the amount of $141,000.00, authorized the original elevator maintenance and service contract; Ordinance No. 0668-2010, passed May 24, 2010 in the amount of $158,800.00, authorized the second renewal of the contract; and
WHEREAS, it is necessary for the Finance and Management Director to modify and increase said contract with Kone, Inc. for elevator cab renovations at the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and increase a contract with Kone, Inc. for elevator cab renovations at the Central Safety Building, 120 Marconi Boulevard, so that required maintenance and service on elevators is not delayed, thereby protecting the safety of elevator users as well as the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a contract with Kone, Inc. for elevator cab renovations at the Central Safety Building, 120 Marconi Boulevard.
SECTION 2. That the expenditure of $67,452.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 746
Project: 330021
OCA Code: 701321
Object Level: 06
Object Level 3: 6620
Amount: $67,452.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.