Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Bane-Welker Equipment, Inc. for the purchase of three (3) Utility Vehicles and Attachments. The Utility Vehicles will be used by the Jackson Pike Wastewater Treatment Plant for snow removal on walkways and small lots, carry tools and parts to remote locations and to transport personnel to work areas. This purchase was approved by Fleet Management will replace Brass Tags 20914, 22067, and 20796.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ008598). Twenty-one (21) bidders (1 MBE, 20 MAJ) were solicited and four (MAJ) bids were received and opened on April 19, 2018. After a review of the bids, the Division of Sewerage and Drainage recommends an award be made for all items to Bane-Welker Equipment, Inc. in the amount of $70,200.00 as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Bane-Welker Equipment, Inc. Vendor#025453, CC#36-4748678, expires 4/26/2020
FISCAL IMPACT: $70,200.00 is required for this purchase.
$108,807.00 was expended in 2017.
$13,678.20 was expended in 2016.
Title
To authorize the Director of Finance and Management to establish a contract with Bane-Welker Equipment, Inc. for the purchase of three (3) Utility Vehicles and Attachments for the Division of Sewerage and Drainage; and to authorize the expenditure of $70,200.00 from the Sewerage and Drainage Operating Fund. ($70,200.00)
Body
WHEREAS, the Purchasing Office opened formal bids on April 19, 2018 for the purchase of three (3) Utility Vehicles and Attachments; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest, responsive, responsible and best bidder, Bane-Welker Equipment, Inc.; and
WHEREAS, the Utility Vehicles will be used by the Jackson Pike Wastewater Treatment Plant for snow removal on walkways and small lots, to carry tools and parts to remote locations and to transport personnel to work areas; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Bane-Welker Equipment, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ008598 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Bane-Welker Equipment, Inc. for the purchase of three (3) Utility Vehicles and Attachments for the Division of Sewerage and Drainage in accordance with RFQ008598 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $70,200.00 or as much thereof as may be needed is hereby authorized in Fund 6100 (Sewerage and Drainage Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.1
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.