BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Advanced Engineering Consultants, Ltd. (AEC) for professional engineering services for design of the Willow Creek Phase II Street Lighting Improvements. The purpose of this project is to provide the Willow Creek area with overhead street lighting as per the requests of the residents.
ENGINEERING CONTRACT AWARD: AEC was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through Requests for Proposals (RFPs)". The RFPs were sent to AEC, EMH&T, and DLZ.
Upon review of the proposals, the bidder was ranked using criteria specified in the City Code, and more specifically: Proposal Quality, Experience of the Team's Personnel, Experience of the Prime, and Local Workforce. Based upon these criteria, AEC was selected for this project.
SUPPLIER: Advanced Engineering Consultants Ltd (AEC) 31-1612308, expires 6/21/14, FBE.
FISCAL IMPACT: This legislation includes a transfer within the Electricity G. O. Bonds Fund to provide sufficient funding for the project, as well as an amendment to the 2013 Capital Improvements Budget to provide sufficient budget authority.
Emergency legislation is being requested so that the design services for the Willow Creek Phase II Street Lighting Improvements can begin at the earliest time possible.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Advanced Engineering Consultants, Ltd. (AEC) for the design of the Willow Creek Phase II Street Lighting Improvements for the Division of Power to authorize the transfer of $59,241.00 within the Electricity G. O. Bonds Fund; to amend the 2013 Capital Improvements Budget; to authorize the expenditure of $59,241.00 within the Electricity G. O. Bonds Fund; and to delcare an emergency. ($59,241.00)
Body
WHEREAS, Requests for Proposals were sent, to AEC, EMH&T, and DLZ, for engineering services for the Willow Creek Phase II Street Lighting Improvements; and
WHEREAS, Proposal from AEC was received and opened; and
WHEREAS, Upon review of this proposal, AEC was selected based on the following criteria Proposal Quality, Experience of the Team's Personnel, Experience of the Prime, and Local Workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to provide street lighting design as appropriate for the Willow Creek area of Columbus; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund for the Willow Creek Phase II Street Lighting Improvements; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity G. O. Bonds Fund for the installation of overhead street lighting in the Willow Creek area; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into an agreemeent for professional engineering services for the design of the Willow Creek Phase II Street Lighting Improvements with Advanced Engineering Consultants Ltd. for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute an agreement with AEC (Advanced Engineering Consultants Ltd), 1310 Dublin Rd., Columbus, Ohio 43215, for the Division of Power, for professional engineering services for design of the Willow Creek Phase II Street Lighting Improvements in accordance with the terms and conditions on file in the office of the Division of Power.
SECTION 2. That the City Auditor is hereby authorized to transfer $59,241.00 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6679, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670793-100000 | 553793 | New Substation Transformer| $42,848.20
670778-100000 | 553778 | Broad Meadows SL | $16,392.80
TRANSFER TO:
Project | OCA | Project Name | Amount
670787-100001 | 537871 | Willow Creek Phase II SL Improvements | $59,241.00
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the engineering agreement stated in Section 5 herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
670793-100000 | New Substation Transformer| $42,848 | $0 | -$42,848
670778-100000 | Broad Meadows SL | $21,483 | $5,090 | -$16,393
670787-100001 | Willow Creek Phase II SL Improvements | $0 | $59,241 | +$59,241
SECTION 4. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-07, Fund 553, Project 670787-100001, Object Level One 06, Object Level Three 6679, OCA Code 537871, Amount $59,241.00.
SECTION 5. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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