Explanation
The Public Service Department, Transportation Division, is pursuing the improvement of a portion of Alum Creek Drive between Williams Road and Refugee Road in cooperation with the Ohio Department of Transportation (ODOT). This project is designed to improve the capacity of Alum Creek Drive by widening the roadway to five lanes. The project will also include curb, asphalt paths for pedestrians and bicycles, enclosed drainage, new signals and street lighting.
This legislation authorizes a modification to the existing design contract with R. D. Zande and Associates, Incorporated. A contract modification is necessary to incorporate revised city and state standards and guidelines, additional surveying and plan design changes for new developments that have occurred along Alum Creek, a new traffic signal at New World Drive, a 24" waterline (per the Power and Water Division's request) and additional design changes to provide accommodations for Americans with Disabilities Act (ADA) features and bikeway facilities and to modify the plans to reflect changes in lighting and drainage standards.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
The current hourly and overhead rates and percentage of profit for this project have been updated to reflect changes in negotiated rates from the commencement of this project in 1999. R. D. Zande, contract compliance number 31-1395123 (expires January 27, 2008) was selected in 1998 in accordance with City Chapter 329 requirements for professional service contract provision.
The original contract amount was $464,200.00. The previous modification amount was $139,385.03. This modification is for $202,855.00. The total of all modifications is $342,240.03. The total contract amount including all modifications is $806,440.03.
Fiscal Impact: This specific expense is unbudgeted, however, funds in the amount of $202,855.00 are available within the Transportation Division's 2006 Capital Improvements Budget in the 1995, 1999, 2004 Streets and Highways Fund in the Federal/State Match project that can be used for this purpose due to delays in the construction of the Roberts Road Improvement project. This portion of funding for the Roberts Road project will be replaced with proceeds from a future bond sale.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design to stay on schedule for construction and to preserve the safety and welfare of the public.
Title
To authorize the Public Service Director to modify and increase the existing design contract with R. D. Zande and Associates, Incorporated, for the Alum Creek Drive Improvement project for the Transportation Division; to authorize the expenditure of $202,855.00 from the 1995, 1999, 2004 Streets and Highways Fund and to declare an emergency. ($202,855.00)
Body
WHEREAS, Contract number CT-19996 was authorized by Ordinance 2661-1998, passed by City Council October 19, 1998, and executed and approved by the City Attorney on January 5, 1999; and
WHEREAS, it is necessary to modify this contract to scope of services per the consultant's letters dated February 24, 2006 for design of the Alum Creek Drive project; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay in order to stay on schedule for construction, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and increase Contract number CT-19996 with R. D. Zande and Associates, Incorporated, 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 to complete the design of the Alum Creek Drive project in accordance with the scope of service on file in the office of the Public Service Director.
SECTION 2. That for the purpose of paying the cost of said contract modification, the sum of $202,855.00 or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Project 530208.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.