Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Ricart Properties Inc., dba Ricart Ford, Inc. and K.E. Rose Company for the purchase and installation of a CNG Conversion with Dump Body for a 2013 Ford F450, Brass Tag #21573, which the City of Columbus will provide. The truck will be used by the Sewer Maintenance Operations Center.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005065). Sixty-Two (62) vendors (61 MAJ and 1 M1A) were solicited and four (4) bids (4 MAJ) were received and opened on August 15, 2013. The Division of Sewerage and Drainage recommends the award be made to Ricart Properties Inc., dba Ricart Ford, Inc. the lowest responsive and best bidder for Item One for an award amount of $27,500.00. IMPCO Technologies dba IMPCO Automotive submitted a lower bid in the amount of $22,080.00 however they have been deemed non-responsive by the Central Purchasing Office. IMPCO advised Central Purchasing on September 30, 2013 verbally and in writing they would be using a "Band Mount" for the tanks instead of the required "Collar Mount" that was specified in Section 3.3.2.
For Item Two the Division of Sewerage and Drainage recommends the award be made to K.E. Rose Company, the lowest, responsive and best bidder for an award amount of $19,650.00.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER:
Ricart Properties Inc. dba Ricart Ford, Inc. (31-1282546) expires 10/11/14
K.E. Rose Company (31-1233819) expires 12/13/14
FISCAL IMPACT: $47,150.00 is budgeted and needed for this purchase.
-0- was spent in 2012
-0- was spent in 2011
Title
To authorize the Director of Finance and Management to enter into a contract with Ricart Properties Inc., dba Ricart Ford, Inc. and K.E. Rose Company for the purchase and installation of a CNG Conversion with Dump Body for the Division of Sewerage and Drainage and to authorize the expenditure of $47,150.00 from the Sewer System Operating Fund. ($47,150.00)
Body
WHEREAS, the purchase and installation of a CNG Conversion with Dump Body on a 2013 Ford F450, Brass Tag #21573, which the City of Columbus will provide for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center; and
WHEREAS, the Purchasing Office opened formal bids on August 15, 2013 for purchase and installation of a CNG Conversion with Dump Body for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidders, Ricart Properties Inc., dba Ricart Ford, Inc. for item one and K.E. Rose Company for item two; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005065 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ricart Properties Inc., dba Ricart Ford, Inc. and K.E. Rose Company for the purchase and installation of a CNG Conversion with Dump Body for the Division of Sewerage and Drainage , in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $47,150.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-05, Sewer System Operating Fund 650, OCA 605089, Object Level Three 06, Object level Three 6652,to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.