Explanation
Background: This ordinance authorizes the Director of Recreation and Parks to enter into contract with the Mid Ohio Select Soccer League (MOSSL) to purchase 50 soccer goals that are currently located at Spindler Road Soccer Complex. The amount being authorized by this ordinance is $50,000.00.
The Columbus Recreation and Parks Department currently leases Spindler Road Soccer Complex to MOSSL through 2023. However, the MOSSL has gone through many changes and currently no longer has any teams registered through their organization. They plan to disband in the near future. As a result, the Recreation and Parks Department has terminated the lease agreement and is taking over both programming and maintenance of the facility in January 2023. There is not enough time in order to purchase the needed soccer goals to run the facility through the normal purchasing process prior to the upcoming soccer season. This is especially true during this time of global supply chain issues impacting the lead time on most items being purchased. Also, the soccer complex already has goals in place that MOSSL will no longer need going forward since they are disbanding. Furthermore, the cost to buy new goals is estimated to cost over $120,000.00. By negotiating with MOSSL, the Columbus Recreation and Parks Department has the opportunity to buy the existing goals for $50,000.00, creating a huge costs savings for the City. Taking ownership of the existing goals also creates efficiencies in that a formal procurement process does not need to take place, saving significant staff time and effort. Lastly, by leaving the existing goals in place, this agreement also eliminates the need to arrange for delivery and placement of new goals. As a result of these negotiations, it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329 in order to buy the existing soccer goals on site.
Principal Parties:
Mid Ohio Select Soccer League DBA MOSSL
670 Lakeview Plaza, Suite D
Worthington, Ohio 43085
Jim Sturm, (614) 270-6062
Contract Compliance Number, Tax ID: 043390, 31-1141046
Contract Compliance Expiration Date: October 24, 2024
Emergency Justification: Emergency action is requested as MOSSL is disbanding and it is immediately necessary to enter into this contract because the Recreation and Parks Department is taking over both programming and maintenance of the facility in January 2023.
Benefits to the Public: This purchase benefits the public by providing soccer amenities for programs the City can offer to the public.
Community Input/Issues: Soccer program participants expect soccer goals to be on site for practices and games.
Area(s) Affected: Citywide (99)
Master Plan Relation: This purchase will support the Recreation and Parks Master Plan by helping to provide quality sports amenities and programming to the citizens of Columbus.
Fiscal Impact: $50,000.00 is budgeted and available from within the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of this expenditure.
Title
To authorize the Director of Recreation and Parks to enter into contract with Mid Ohio Select Soccer League for the purchase of soccer goals; to waive the competitive bidding provisions of Columbus City Code Chapter 329; to authorize the appropriation of $50,000.00 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $50,000.00 within the Recreation and Parks Permanent Improvement Fund; to authorize the amendment of the 2022 Capital Improvements Budget; to authorize the expenditure of $50,000.00 from the Recreation and Parks Permanent Improvement Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Mid Ohio Select Soccer League for the purchase of soccer goals; and
WHEREAS, it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329 to enter into this contract; and
WHEREAS, it is necessary to authorize the appropriation of $50,000.00 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $50,000.00 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Mid Ohio Select Soccer League as they are disbanding and it is critical for the Recreation and Parks Department to take over both programming and maintenance of the facility in January 2023, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Mid Ohio Select Soccer League for the purchase of soccer goals.
SECTION 2. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a purchase account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said purchase that the purchase has been completed and the monies are no longer required for said purchase.
SECTION 6. That the appropriation of $50,000.00 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 7. That the transfer of $50,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7747 / P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $289,522 / $103,552 / $393,074 (to match cash)
Fund 7747 / P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $393,074 / ($50,000) / $343,074
Fund 7747 / P510040-100000; Recreation and Parks Equipment (Carryover) / $0 / $50,000 / $50,000
SECTION 9. That the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.