Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Clearcreek Coatings for the North District East Tank 2023 Painting Improvements project, CIP #690477-100018, in an amount up to $2,167,900.15, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $2,169,900.15.
The Division of Water is responsible for providing quality water for consumer use and adequate volume for fire protection. There are currently 38 water tanks in the distribution system and 26 of them are maintained by the City of Columbus, Division of Water. This project provides painting improvements for the maintenance of a steel elevated water storage tank. Regular maintenance inspections have determined that the North District East tank exterior needs to be blasted and recoated at this time. The interior wet and dry area coating systems also need to be blasted and recoated. The project will include various safety improvements such as fall protection tie-off lugs on the roof and a rooftop handrail opening safety gate. These improvements will keep this tank in optimal condition and prolong its service life.
In addition to the above work, milling and resurfacing of the Asphalt driveway/parking area for the North District tanks parcel is included as a part of this contract along with the task to overcoat the Smoky Row - East Tank exterior roof and the painting of the ladder platform of the Westgate - West Tank.
The Community Planning Areas are: 39 - Clintonville; 31 - Far Northwest; 53 - Greater Hilltop.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
These improvements will keep this tank in optimal condition and prolong its service life. Special consideration towards environmentally friendly operations will be implemented, one of which is the recycling of the Garnet abrasive blast media, which results in significantly reducing the volume of waste sent to the landfill.
3. CONSTRUCTION CONTRACT AWARD
An Invitation for Bids for the North District East Tank 2023 Painting Improvements project was advertised on the Vendor Services and Bid Express websites from 12/02/22 through 01/20/23. Four bids were received for the project and were opened on 12/14/22. The following companies submitted bids:
|
Name |
Bid Amount |
City/State |
Status |
|
Clearcreek Coatings |
$2,167,900.15 |
New Carlisle, OH |
MAJ |
|
Viking Industrial Painting |
$2,796,964.00 |
Omaha, NE |
None |
|
D & M Painting Corporation |
$2,854,577.00 |
Washington, PA |
None |
|
American Suncraft Co., Inc. |
$3,044,679.00 |
Medway, OH |
MAJ |
The Clearcreek Coatings bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,167,900.15.
4. CONTRACT COMPLIANCE INFORMATION
Clearcreek Coating’s contract compliance number is CC-025388 and expires 01/26/24.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) are not required for this contract because no Federal or State money is paying for the contract.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
Clearcreek Coatings is classified as a majority company by ODI. Three subcontractors will be used on this contract. All of the subcontractors are classified as majority by ODI. It is anticipated that none of the spend on this contract will go to MBE/WBE companies.
6. PRE-QUALIFICATION STATUS
Clearcreek Coatings and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $2,169,900.15 is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within Fund 6006 is also needed to align cash and appropriation with the proper project.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Water Bond Fund; to authorize the Director of Public Utilities to enter into a construction contract with Clearcreek Coatings for the North District East Tank 2023 Painting Improvements project; and to authorize the expenditure of up to $2,169,900.15 from the Water Bond Fund for the project. ($2,169,900.15)
Body
WHEREAS, the Department of Public Utilities is engaged in the North District East Tank 2023 Painting Improvements project; and
WHEREAS, four bids for the North District East Tank 2023 Painting Improvements project were received and opened on December 14, 2022; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Clearcreek Coatings; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, the 2022 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, a transfer of funds and appropriation within the Water Bond Fund, Fund 6006, is needed to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water Bond Fund, Fund 6006, to pay for the contracted services and for prevailing wage services for the project;
WHEREAS, it has become necessary to authorize the Director of the Department of Public Utilities to enter into a construction contract with Clearcreek Coatings for the North District East Tank 2023 Painting Improvements project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6006 / 690549-100011 / General Construction (CA-CI) for 2020, 2021, 2022 (Voted Water Carryover) / $90,989.00 / ($90,989.00) / $0.00
6006 / 690588-100001 / Olentangy River Road 24-Inch Water Main (Phase 2) (Voted Water Carryover) / $400,000.00 / ($400,000.00) / $0.00
6006 / 690589-100001 / Large Diameter Valve Replacement Part 2 (Voted Water Carryover) / $1,120,000.00 / ($1,120,000.00) / $0.00
6006 / 690528-100003 / 2020 - 2022 Gen'l Engineering Services - Distribution Group (Voted Water Carryover) / $600,000.00 / ($558,911.00) / $41,089.00
6006 / 690477-100018 / North District East Tank 2023 Painting Imp's (Voted Water Carryover) / $440,124.00/ $2,169,900.00 / $2,610,024.00
SECTION 2. That the transfer of $2,169,900.15, or so much thereof as may be needed, is hereby authorized between projects within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the North District East Tank 2023 Painting Improvements project with Clearcreek Coatings, 1900 North Business Way, New Carlisle, Ohio, 45344, in an amount up to $2,167,900.15; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $2,000.00 for them.
SECTION 4. That the expenditure of $2,169,900.15, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.