Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for sedimentation and flocculation basin equipment parts, with the companies listed below. These parts are needed to refurbish sedimentation and flocculation equipment at the Hap Cremean Water Plant. The Division of Water would like to establish Blanket Purchase Orders, based on these contracts, in the amount of $200,000.00.
Vendor UTC# & Expiration Date
Universal Fabricating & Construction Services
dba UNIFACS Steel Works LLC FL005922 - expires 9/30/16
Motion Industries FL005923 - expires 9/30/16
Applied Industrial Technologies FL006268 - expires 8/31/17
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these companies.
2. CONTRACT COMPLIANCE:
UNIFACS Steel Works LLC - 31-1203781, expires 2/5/16, Majority
Motion Industries - 63-0251578, expires 6/20/16, Majority
Applied Industrial Technologies - 34-0117420, expires 5/28/17
3. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders for sedimentation and flocculation basin equipment parts needed at the Hap Cremean Water Treatment Plant; based on existing Universal Term Contracts for the Division of Water; to authorize a transfer and expenditure up to $200,000.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2015 Capital Improvements Budget. ($200,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts with Universal Fabricating & Construction Services, dba UNIFACS Steel Works LLC, Motion Industries, and Applied Industrial Technologies for sedimentation and flocculation basin equipment parts; and
WHEREAS, the Division of Water needs to purchase these parts as part of a capital project to refurbish sedimentation and flocculation equipment at the Hap Cremean Water Treatment Plant; and
WHEREAS, it is necessary for this Council to authorize the Finance and Management Director to establish Blanket Purchase Orders for parts needed to refurbish sedimentation and flocculation equipment at the Hap Cremean Water Treatment Plant based on existing Universal Term Contracts; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Finance and Management Director to establish Blanket Purchase Orders for parts needed to refurbish sedimentation and flocculation equipment at the Hap Cremean Water Treatment Plant, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for sedimentation and flocculation basin equipment parts from established Universal Term Contracts with Universal Fabricating & Construction Services, dba UNIFACS Steel Works LLC, Motion Industries, and Applied Industrial Technologies, in a total amount of $200,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $200,000.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6690, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100008 (New Funding) | Fairwood Storage Tanks Demo | 647308 | -$200,000.00
606 | 690507-100000 (New Funding) | HCWP Floc & Lime Basin Recon. | 665070 | +$200,000.00
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100008 (New Funding) | Fairwood Storage Tanks Demo | $650,000 | $450,000 | -$200,000
606 | 690507-100000 (New Funding) | HCWP Floc & Lime Basin Recon. | $200,000 | $400,000 | +$200,000
SECTION 4. That an expenditure up to $200,000.00 is hereby authorized for parts needed to refurbish sedimentation and flocculation equipment at the Hap Cremean Water Plant within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690507-100000 (New Funding), OCA 665070, Object Level Three 6690, as designated below:
Vendor Name UTC No. Amount
Universal Fabricating & Construction Svcs.
dba UNIFACS Steel Works LLC FL005922 $78,000.00
Motion Industries FL005923 $55,000.00
Applied Industrial Technologies FL006268 $67,000.00
$200,000.00
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.