Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with PRIME AE Group, Inc., for professional engineering services for the Deland Avenue Area Water Line Improvements Project, in an amount up to $242,467.72, Division of Water Contract No. 1188.
The purpose of this project is to construct necessary improvements to the water distribution system in the Deland Avenue Area. The improvements identified in the scope of work will replace or rehabilitate mains that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 9,990 linear feet of 8-inch and 2,115 linear feet of 12-inch water mains within the project area. The project area includes Deland Avenue, Scenic Drive, W. Cooke Road, Overlook Avenue, Olentangy Boulevard, Crosswell Road, and Ceramic Drive.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate water lines that have a high break frequency and, in some cases, increase the size of currently under-sized water lines. Replacement of these water lines will decrease burden on water maintenance operations. The new lines constructed under this project should eliminate the pattern of frequent water line breaks.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on July 19, 2013, 2013 from PRIME AE Group and Pomeroy & Associates, Ltd.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to PRIME AE Group, Inc.
The Contract Compliance Number for PRIME AE Group, Inc. is 26-0546656 (expires 2/17/14, ASN). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with PRIME AE Group, Inc. for professional engineering services for the Deland Avenue Area Water Line Improvements Project; to authorize a transfer and expenditure up to $242,467.72 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget; for the Division of Water. ($242,467.72)
Body
WHEREAS, two technical proposals for professional engineering services for the Deland Avenue Area Water Line Improvements Project were received on July 19, 2013; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to PRIME AE Group, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Deland Avenue Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Deland Avenue Area Water Line Improvements Project with the best, most responsive, and responsible bidder, PRIME AE Group, Inc., 3000 Corporate Exchange Drive, Ste. 600, Columbus, Ohio 43231; for an expenditure up to $242,467.72; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $42,467.72 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as indicated on attachment "ORD 2402-2013 Transfers".
Note: there is already $200,000 in Project No. 690236-100059 (New Funding).
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as indicated on attachment "ORD 2402-2013 Transfers".
SECTION 4. That an expenditure up to $242,467.72 is hereby authorized for the Deland Avenue Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690236-100059, OCA Code 623659, Object Level Three 6677, as follows:
Project No. New / Carryover Amount
690236-100059 New Funding $200,000.00
690236-100059 Carryover $ 42,467.72
$242,467.72
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.