Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with Mythics Inc. for the purchase of Oracle software licensing, maintenance, and support services. The term of the contract will be for one (1) year, beginning on June 1, 2023 and ending on May 31, 2024, at a cost of $848,907.06.
The original contract (RFQ021314 - which was awarded to Mythics Inc., who was the sole respondent) was authorized most recently via Ord. No. 1186-2022 passed on May 9, 2022 through purchase order PO347359. The contract language allowed for three (3) renewal options, mutually agreed upon, one (1) year renewals with the approval of City Council. This ordinance represents the first renewal option authorizing contracting with Mythics for Oracle software licensing, maintenance, and support services. This ordinance also authorizes the expenditure of $848,907.06 for the above described purpose for the term beginning on June 1, 2023, and ending on May 31, 2024, at a cost of $848,907.06.
Oracle software is a critical component of a number of citywide business systems including 311, CUBS, WAM, and GIS. These critical business functions would be negatively affected without this renewal. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. Oracle software is one of the fastest, most scalable and reliable databases in the industry providing a feature rich platform for business process implementation.
FISCAL IMPACT
In years 2021 and 2022 the Department of Technology expended $780,224.27 and $786,025.06, respectively, for the purchase of Oracle software licensing, maintenance, and support services. The cost for this year's (2023) purchase of Oracle software licensing, maintenance, and support services is $848,907.06. Funds for the above-described purpose are budgeted and available in the Information Services Operating fund.
CONTRACT COMPLIANCE
Vendor Name: Mythics, Inc.
DAX vendor no.#: 009234
CC/FID no.: 54-1987871, Expiration Date: 04/27/2024
Title
To authorize the Director of the Department of Technology to renew a contract with Mythics Inc. for the purchase of Oracle software licensing, maintenance, and support services; to authorize the expenditure of $848,907.06 for the above-described services. ($848,907.06)
Body
WHEREAS, Oracle software is a critical component of a number of citywide business systems including 311, CUBS, WAM, and GIS. These critical business functions would be negatively affected without this renewal. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. Oracle software is one of the fastest, most scalable and reliable databases in the industry providing a feature rich platform for business process implementation; and
WHEREAS, The original contract (RFQ021314 - which was awarded to Mythics Inc., who was the sole respondent) was authorized most recently via Ord. No. 1186-2022 passed on May 9, 2022 through purchase order PO347359. The contract language allowed for three (3) renewal options, mutually agreed upon, one-year renewals with the approval of City Council; and
WHEREAS, this ordinance represents the first renewal option authorizing contracting with Mythics for Oracle software licensing, maintenance, and support services. This ordinance also authorizes the expenditure of $848,907.06 for the above described purpose for the term beginning on June 1, 2023 and ending on May 31, 2024, at a cost of $848,907.06; and
WHEREAS, this legislation authorizes the first renewal option of a contract with Mythics Inc., which allowed for three (3) renewal options, mutually agreed upon, one-year renewals with the approval of City Council; and
WHEREAS, this ordinance also authorizes the expenditure of $848,907.06 for the above described purpose for the term period beginning on June 1, 2023 and ending on May 31, 2024, at a cost of $848,907.06; and
WHEREAS, it is necessary to authorize the Director of Technology to renew a contract with Mythics, Inc., for the purchase of Oracle software licensing, maintenance, and support services, to ensure continuation of service, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract with Mythics Inc. for Oracle software licensing, maintenance, and support services for various city agencies in the amount of $848,907.06, for a term of one (1) year, beginning June 1, 2023 and ending on May 31, 2024.
SECTION 2: That the expenditure of $848,907.06 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating fund, for the above-named purpose, as follows in the attachment to this ordinance (Please see attachment 0581-2023 EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.