Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company for elevator modernization at 1120 Morse Road.
This project consists of modernization of one hydraulic elevator and its support spaces in 1120 Morse Road. Work includes replacement of equipment, controls and other components ensuring that the elevator and related systems are up to current elevator code. Additionally, contingency funds have been included to upgrade the office space impacted by the construction of the new elevator machine room.
Formal bids were solicited and the City received four (4) bids (0 FBE, 0 MBE) on January 9, 2020 as follows:
Company City Bid Amount AS1/FBE/MBE
2K General Company . Delaware $389,130.00 EBOCC
The Righter Company, Inc. Columbus $403,290.00 EBOCC
R.W. Setterlin Building Company Columbus $408,000.00 EBOCC
Altman General Contractors Columbus $425,000.00 EBOCC
After evaluation of the bids, it was determined that the lowest bidder, 2K General Company did not submit an environmentally preferable bid and is non-compliant with Columbus City Code Section 329.17. The Righter Company, Inc. is both responsive and responsible and therefore the Department of Finance and Management recommends that the contract be awarded to The Righter Company, Inc.
The Righter Company Contract Compliance No. 31-0889208, expiration date December 17, 2021.
Emergency action is requested so that renovations can begin as quickly as possible to ensure that elevators remain compliant with applicable codes.
Fiscal Impact: This legislation authorizes an expenditure of $403,290.00 from the Safety Voted Bond Fund with The Righter Company, Inc. for services related to elevator modernization at 1120 Morse Road facility. These funds are budgeted within the Safety Voted Bond Fund.
Title
To amend the 2019 Capital Improvement Budget, to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with The Righter Company, Inc. for elevator modernization at the 1120 Morse Road facility; to authorize the transfer of $103,290.00 between projects within the Safety Voted Bond Fund; to authorize the expenditure of $403,290.00 from the Safety Voted Bond Fund; and to declare an emergency. ($403,290.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize the transfer of $103,290.00 within the Safety Voted Bond Fund; and
WHEREAS, this ordinance authorizes the expenditure of $403,290.00 from the Safety Voted Bond Fund, and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for modernization of the existing elevators located at 1120 Morse Road; and
WHEREAS, the Office of Construction Management solicited bids for this project and four firms submitted bids on November 7, 2019; and
WHEREAS, The Righter Company was deemed the lowest, responsive, and responsible bidder in accordance with Section 329.17, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with The Righter Company for services related to elevator modernization located at 1120 Morse Road, so that such renovations can begin as quickly as possible to ensure that the elevators remain compliant with applicable codes, thereby, preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with The Righter Company for elevator modernization at 1120 Morse Road.
SECTION 2. That the 2019 Capital Improvement Budget be amended as follows:
Fund/Project Name / Project Number / Current Authority/ Revised Authority/ Difference
7701/Fire Station 16 (Voted 2016 Debt SIT Support)/340153-100000/$1,592,000/$1,488,710/($103,290)
7701/1120 Morse Rd-Elevator Modernization (Voted 2016 Debt SIT Supported)/330044-100001/$300,000/$403,290/$103,290
SECTION 3. That the transfer of $103,290.00, or so much thereof as may be necessary, is hereby authorized within Fund 7701 Safety Voted Bond Fund per the accounting codes in the attachment to this ordinance.
See attached: Ord 0526-2020 legislation template
SECTION 4. That the expenditure of $403,290.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7701, 1120 Morse Rd-Elevator Modernization (Voted 2016 Debt SIT Supported)/, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
See attached: Ord 0526-2020 legislation template
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding sources for all contracts or contract modifications associated with the ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.