Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - 2012 Package 3 project.
This contract consists of the rehabilitation and resurfacing of eighty four (84) city streets and constructs 1,134 ADA curb ramps along those streets. The work consists of milling the existing pavement, overlaying with new asphalt concrete, curb replacement, and replacing curb and sidewalk associated with installing ADA wheelchair ramps. Where warranted, the plans also call for areas of full depth pavement repair and other work as may be necessary to complete the contract. As part of this project 151,449 square feet of sidewalk will be added or reconstructed.
The estimated Notice to Proceed date is October 4, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 3 bids were received on August 14, 2012 (3 majority) and tabulated on August 15, 2012 as follows:
Company Name Bid Amt City/State* Majority/MBE/FBE
Kokosing Construction Company $9,618,387.53 Columbus, OH Majority
Shelly and Sands, Inc. $9,793,930.09 Zanesville, OH Majority
The Shelly Company $9,882,929.23 Columbus, OH Majority
*City/State is from the Ohio Secretary of State web site, which may differ from the mailing address below.
The bid documents included SP-146 which states, "It is the City's intent to fully utilize the available funding provided to its Resurfacing Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of $9,925,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $9,925,000.00). In the event that the City does add streets to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $9,925,000.00), best, responsive, responsible bidder per Columbus City Code Section 329."
Award is made to the lowest responsive and responsible and best bidder, Kokosing Construction Co., for their bid of $9,618,387.53. The contract amount will be for $9,925,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Co.
2. CONTRACT COMPLIANCE
Kokosing Construction Co. contract compliance number is 311023518 and expires 2/14/14.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2012 C.I.B. and available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order for this resurfacing project to commence as early as possible and perform necessary reconstruction to City streets in need of rehabilitation this construction season.
Title
To authorize the Director of Public Service to enter into contract with Kokosing Construction Co. to provide for the payment of the contract and construction administration and inspection services, in connection with the Resurfacing - 2012 Package 3 contract; to amend the 2012 C.I.B; to authorize the transfer of funds and expenditure of $10,820,953.69 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($10,820,953.69)
Body
WHEREAS, the Division of Design and Construction is responsible for the construction and rehabilitation of roadways within the City of Columbus; and
WHEREAS, it is necessary to enter into contract to provide for the rehabilitation of these City streets as part of the Resurfacing - 2012 Package 3 project; and
WHEREAS, bids were received on August 14, 2012, and tabulated on August 15, 2012, for the Resurfacing - 2012 Package 3 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to perform necessary reconstruction to City streets in need of rehabilitation and to maintain the project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Kokosing Construction Company, 886 McKinley Avenue, Columbus, Ohio, 43222 for the construction of the Resurfacing - 2012 Package 3 project in the amount of $9,925,000.00 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $895,953.69.
SECTION 2. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for this project.
Fund / Project / Project Name / Current C.I.B / Change / Amended C.I.B
704 / 530282-100075 / Resurfacing - Far Northwest (Voted 2008) / $289,538.00 / $35,091.00 / $324,629.00
704 / 530282-100077 / Resurfacing - Rocky Fork - Blacklick (Voted 2008) / $1,236,366.00 / ($119,980.00) / $1,116,386.00
704 / 530282-100078 / Resurfacing - Northwest (Voted 2008) / $953,482.00 / ($59,226.00) / $894,256.00
704 / 530282-100079 / Resurfacing - Northland (Voted 2008) / $1,535,151.00 / $433,763.00 / $1,968,914.00
704 / 530282-100080 / Resurfacing - Far West (Voted 2008) / $1,003,877.00 / $12,391.00 / $1,016,268.00
704 / 530282-100081 / Resurfacing - West Scioto (Voted 2008) / $488,427.00 / $172,407.00 / $660,834.00
704 / 530282-100083 / Resurfacing - Clintonville (Voted 2008) / 1,189,928.00 / $85,143.00 / $1,275,071.00
704 / 530282-100084 / Resurfacing - North Linden (Voted 2008) / $1,744,981.00 / ($110,198.00) / $1,634,783.00
704 / 530282-100085 / Resurfacing - Northeast (Voted 2008) / $889,567.00 / ($313,285.00) / $576,282.00
704 / 530282-100086 / Resurfacing - Near North/University (Voted 2008) / $836,642.00 / ($5,680.00) / $830,962.00
704 / 530282-100087 / Resurfacing - South Linden (Voted 2008) / $718,513.00 / $74,807.00 / $793,320.00
704 / 530282-100088 / Resurfacing - Hilltop (Voted 2008) / $2,415,624.00 / $28,183.00 / $2,443,807.000
704 / 530282-100089 / Resurfacing - Franklinton (Voted 2008) / $883,719.00 / $145,386.00 / $1,029,105.00
704 / 530282-100092 / Resurfacing - Near East (Voted 2008) / $1,255,680.00 / $434,245.00 / $1,689,925.00
704 / 530282-100093 / Resurfacing - Eastmoor/Walnut Ridge (Voted 2008) / $1,410,033.00 / $331,916.00 / $1,741,949.00
704 / 530282-100094 / Resurfacing - Far East (Voted 2008) / $1,128,484.00 / $28,907.00 / $1,157,391.00
704 / 530282-100095 / Resurfacing - Near South (Voted 2008) / $1,093,677.00 / $443,613.00 / $1,537,290.00
704 / 530282-100096 / Resurfacing - Far South (Voted 2008) / $1,529,956.00 / ($1,529,956.00) / $0.00
704 / 530282-100097 / Resurfacing - Eastland/Brice (Voted 2008) / $3,454,189.00 / ($266,231.00) / $3,187,958.00
704 / 530282-100098 / Resurfacing - Westland (Voted 2008) / $89,744.00 / $55,966.00 / $145,710.00
704 / 530282-100101 / Resurfacing - Citywide (Voted 2008) / $1,507,472.00 / $92,789.00 / $1,600,261.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100076 / Resurfacing - Far North / 06-6631/ 748276 / $0.42
704 / 530282-100077 / Resurfacing - Rocky Fork - Blacklick / 06-6631 / 748277 / $262,480.00
704 / 530282-100078 / Resurfacing - Northwest / 06-6631 / 748278 / $74,226.30
704 / 530282-100084 / Resurfacing - North Linden / 06-6631 / 748284 / $110,198.42
704 / 530282-100085 / Resurfacing - Northeast / 06-6631 / 748285 / $313,285.24
704 / 530282-100086 / Resurfacing - Near North/University / 06-6631 / 748286 / $5,680.73
704 / 530282-100090 / Resurfacing - Greenlawn/Frank Road / 06-6631 / 748290 / $0.55
704 / 530282-100097 / Resurfacing - Eastland/Brice / 06-6631 / 748297 / $273,731.08
Total Transfer From: $1,039,602.74
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100075 / Resurfacing - Far Northwest / 06-6631 / 748275 / $35,091.00
704 / 530282-100079 / Resurfacing - Northland / 06-6631 / 748279 / $51,262.30
704 / 530282-100080 / Resurfacing - Far West / 06-6631 / 748280 / $12,390.92
704 / 530282-100081 / Resurfacing - West Scioto / 06-6631 / 748281 / $52,406.10
704 / 530282-100083 / Resurfacing - Clintonville / 06-6631 / 748283 / $85,142.49
704 / 530282-100087 / Resurfacing - South Linden / 06-6631 / 748287 / $74,806.91
704 / 530282-100088 / Resurfacing - Hilltop / 06-6631 / 748288 / $28,182.34
704 / 530282-100089 / Resurfacing - Franklinton / 06-6631 / 748289 / $100,385.94
704 / 530282-100092 / Resurfacing - Near East / 06-6631 / 748292 / $74,244.90
704 / 530282-100093 / Resurfacing - Eastmoor/Walnut Ridge / 06-6631 / 748293 / $331,915.48
704 / 530282-100094 / Resurfacing - Far East / 06-6631 / 748294 / $28,906.96
704 / 530282-100095 / Resurfacing - Near South / 06-6631 / 748295 / $128,612.63
704 / 530282-100098 / Resurfacing - Westland / 06-6631 / 748298 / $18,466.00
704 / 530282-100101 / Resurfacing - Citywide / 06-6631 / 704101 / $17,788.77
Total Transfer To: $1,039,602.74
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $10,820,953.69 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Contract: $9,925,000.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100075 / Resurfacing - Far Northwest / 06-6631 / 748275 / $297,750.00
704 / 530282-100077 / Resurfacing - Rocky Fork - Blacklick / 06-6631 / 748277 / $893,250.00
704 / 530282-100078 / Resurfacing - Northwest / 06-6631 / 748278 / $99,250.00
704 / 530282-100079 / Resurfacing - Northland / 06-6631 / 748279 / $148,875.00
704 / 530282-100080 / Resurfacing - Far West / 06-6631 / 748280 / $99,250.00
704 / 530282-100081 / Resurfacing - West Scioto / 06-6631 / 748281 / $148,875.00
704 / 530282-100083 / Resurfacing - Clintonville / 06-6631 / 748283 / $198,500.00
704 / 530282-100084 / Resurfacing - North Linden / 06-6631 / 748284 / $198,500.00
704 / 530282-100085 / Resurfacing - Northeast / 06-6631 / 748285 / $496,250.00
704 / 530282-100086 / Resurfacing - Near North/University / 06-6631 / 748286 / $198,500.00
704 / 530282-100087 / Resurfacing - South Linden / 06-6631 / 748287 / $297,750.00
704 / 530282-100088 / Resurfacing - Hilltop / 06-6631 / 748288 / $645,125.00
704 / 530282-100089 / Resurfacing - Franklinton / 06-6631 / 748289 / $347,375.00
704 / 530282-100092 / Resurfacing - Near East / 06-6631 / 748292 / $248,125.00
704 / 530282-100093 / Resurfacing - Eastmoor/Walnut Ridge / 06-6631 / 748293 / $1,389,500.00
704 / 530282-100094 / Resurfacing - Far East / 06-6631 / 748294 / $645,125.00
704 / 530282-100095 / Resurfacing - Near South / 06-6631 / 748295 / $843,625.00
704 / 530282-100097 / Resurfacing - Eastland/Brice / 06-6631 / 748297 / $2,084,250.00
704 / 530282-100098 / Resurfacing - Westland / 06-6631 / 748298 / $99,250.00
704 / 530282-100101 / Resurfacing - Citywide / 06-6631 / 704101 / $545,875.00
Inspection: $895,953.69
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100075 / Resurfacing - Far Northwest / 06-6687 / 748275 / $26,879.00
704 / 530282-100077 / Resurfacing - Rocky Fork - Blacklick / 06-6687 / 748277 / $80,636.00
704 / 530282-100078 / Resurfacing - Northwest / 06-6687 / 748278 / $8,960.00
704 / 530282-100079 / Resurfacing - Northland / 06-6687 / 748279 / $13,439.00
704 / 530282-100080 / Resurfacing - Far West / 06-6687 / 748280 / $8,960.00
704 / 530282-100081 / Resurfacing - West Scioto / 06-6687 / 748281 / $13,439.00
704 / 530282-100083 / Resurfacing - Clintonville / 06-6687 / 748283 / $17,919.00
704 / 530282-100084 / Resurfacing - North Linden / 06-6687 / 748284 / $17,919.00
704 / 530282-100085 / Resurfacing - Northeast / 06-6687 / 748285 / $44,798.00
704 / 530282-100086 / Resurfacing - Near North/University / 06-6687 / 748286 / $17,919.00
704 / 530282-100087 / Resurfacing - South Linden / 06-6687 / 748287 / $26,879.00
704 / 530282-100088 / Resurfacing - Hilltop / 06-6687 / 748288 / $58,237.00
704 / 530282-100089 / Resurfacing - Franklinton / 06-6687 / 748289 / $31,358.00
704 / 530282-100092 / Resurfacing - Near East / 06-6687 / 748292 / $22,399.00
704 / 530282-100093 / Resurfacing - Eastmoor/Walnut Ridge / 06-6687 / 748293 / $125,434.00
704 / 530282-100094 / Resurfacing - Far East / 06-6687 / 748294 / $58,237.00
704 / 530282-100095 / Resurfacing - Near South / 06-6687 / 748295 / $76,156.00
704 / 530282-100097 / Resurfacing - Eastland/Brice / 06-6687 / 748297 / $188,150.00
704 / 530282-100098 / Resurfacing - Westland / 06-6687 / 748298 / $8,960.00
704 / 530282-100101 / Resurfacing - Citywide / 06-6687 / 704101 / $49,275.69
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.