Explanation
Background:
Bids were received by the Recreation and Parks Department on December 21, 2010 for the Shelter Improvements 2010 Project as follows:
Status Base Bid Amount
PK Builders MAJ Incomplete
Bob Evans Excavating MAJ $281,514.00
Wingler Construction MAJ $389,500.00
McDaniels Construction MBE $418,725.00
RW Setterlin MAJ $434,600.00
Quality Masonry MAJ $518,000.00
General Maintenance & Engineering MAJ $586,493.00
2K General MAJ $660,600.00
Lincoln Construction MAJ $712,300.00
After review of the proposals that were submitted, it was determined that the low bidder (PK Builders, LLC) was non-responsive due to incomplete proposal page that did not include a bid for Alternate #4.
Project work consists of:
Base Bid - complete renovation of shelters 1,2, & 3 at Griggs Reservoir Park; painting and roof restoration of the Jefferson Center Gazebo; new concrete, painting, and roof restoration of the Portman Park Shelter; painting and roof restoration of the Dexter Falls Park Shelter; painting and carpentry restoration of the Independence Village Park shelter; painting and roof restoration of the Redick Park Shelter; painting and roof restoration of the Willow Creek Park Shelter; and the complete restoration of the Whetstone Park of Roses Gazebo.
Alternate #1 - complete renovation of shelter 4 at Griggs Reservoir Park.
Alternate #2 - complete renovation of shelter 7 at Griggs Reservoir Park.
Alternate #3 - removal, replacement, and installation of new lighting at the Jefferson Center Gazebo.
Alternate #4 - painting of the Windsor Park Shelter.
Alternate #5 - painting and removal of electric at the Maloney Park Gazebo.
Alternate #6 - painting of the Ohio Avenue Gazebo.
Principal Parties:
Bob Evans Excavating
Bob Evans (Contact)
3601 N. Taylorsville Road
Hillsboro, OH 45133
937-603-2484 (Phone)
27-1085062 (Contract Compliance) expires 12/15/2012
0 (Columbus Employees)
.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to begin construction as soon as possible to prevent further degradation of the structures, thereby preserving the public health, safety and welfare of the public.
Fiscal Impact:
$310,000.00
The purpose of this ordinance is to authorize the transfer of $47,931.00 within the voted Recreation and Parks Bond Fund No. 746 (Build America Bonds) and to amend the 2010 Capital Improvements Budget to allow for funding to renovate recreation and parks facilities.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Bob Evans Excavating for the Shelter Improvements 2010 Project; to authorize the expenditure of a base bid of $281,514.00 and a contingency of $28,486.00 for a total of $310,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($310,000.00)
Body
WHEREAS, Bids were received by the Recreation and Parks Department on December 21, 2010 for the Shelter Improvements 2010 Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Bob Evans Excavating for the Shelter Improvements 2010 Project to prevent further degradation of the structures, thereby preserving the public health, safety and welfare of the public; and
WHEREAS, the 2010 Capital Improvement Budget will be amended to provide additional funding for shelter improvements; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Bob Evans Excavating for the Shelter Improvements 2010 Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $47,931.00 within the voted Recreation and Parks Bond Fund No. 746 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100041 763541 6620 $47,931.00
TO:
Project OCA Code Object Level 3 Amount
510035-100045 763545 6620 $47,931.00
SECTION 3. That the 2010 Capital Improvements Budget Ord. # 0564-2010 is hereby amended as follows, in order to provide sufficient budget authority for future expenditures legislation and to correct previous expenditure cancellations.
CURRENT:
Fund 746; Project 510035-100041 /Westgate Shelter House/ $647,931.00 (Voted 2008 SIT Supported)
Fund 746; Project 5100035-100045/ Shelter Renovations/ $390,000.00 (Voted 2008 SIT Supported)
AMENDED TO:
Fund 746; Project 510035-100041 /Westgate Shelter House/ $600,000.00 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100045/ Shelter Improvements/ $437,931.00 (Voted 2008 SIT Supported)
SECTION 4. That the expenditure of $310,000.00 or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Bond Fund as follows, to pay the cost thereof.
$87,731 from Voted Recreation and Parks Bond Fund 746 Build America Bonds
Fund 746, Project #510035-100045 Shelter Improvements, Obj Level 3 # 6620, OCA#763545
$222,269 from Voted Recreation and Park Bond Fund 702
Fund #702, Project # 510035-100000 Facility Improvements, Object Level 3# 6620, OCA#702035
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.