Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with JLD Construction Services for the Champions Drainage Improvements - Hole 6 and 7 Project. The contract amount is $321,139.00, with a contingency of $76,861.00, for a total amount of $398,000.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $400,000.00 being authorized by this ordinance.
This project will improve the drainage capacity of the fairways at holes 6 and 7 at Champions Golf Course in a manner that will be easy to maintain over the years. These holes are adjacent to Alum Creek and these flat areas often flood due to an aging storm system. The existing under drain system on both fairways has not functioned properly for several years resulting in flooding after modest rain events. This flooding forces closures at the course for several days while the water recedes. These improvements to the course should eliminate extended down time, programming disruptions, or damage to the fairways at holes 6 and 7 as a result of the flooding. This project is expected to be complete by the end of 2023. This project will also be coordinated with the stream bank work occurring in the same area.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 11, 2023 and received by the Recreation and Parks Department on May 2, 2023. Bids were received from the following companies:
JLD Construction Services (MBE): $321,139.00
Driven Excavating (MAJ): $331,753.00
Righter Company (MAJ): $349,018.00
Tyevco (MAJ): $781,368.90
John Eramo and Sons (MAJ): $895,362.00
After reviewing the bids that were submitted, it was determined that JLD Construction Services was the lowest and most responsive bidder. JLD Construction Services and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
JLD Construction Services, LLC
5654 Alliance Way
Columbus, Ohio 43228
Jerrell Dorsey, (419) 631-4564
Contract Compliance Number, Tax ID: 041179
Contract Compliance Expiration Date: June 2, 2024
Benefits to the Public: Improvements to the storm water management at these locations will reduce the amount of closures that the golf course experiences in any given year as a result of storm events. This decreases program disruption while also increasing revenue potential due to the reduced closures experienced.
Community Input/Issues: The golf course customers have long complained about the extended closures after rain events and this project has been needed for over forty years.
Area(s) Affected: Northeast (41)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by updating an existing facility to help enhance the experience of the customer, as well as, improving revenue potential during the open season.
Fiscal Impact: $400,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with JLD Construction Services for the Champions Drainage Improvements - Hole 6 and 7 Project; to authorize the transfer of $400,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $400,000.00 from the Recreation and Parks Voted Bond Fund. ($400,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with JLD Construction Services for the Champions Drainage Improvements - Hole 6 and 7 Project; and
WHEREAS, it is necessary to authorize the transfer of $400,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $400,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with JLD Construction Services for the Champions Drainage Improvements - Hole 6 and 7 Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into a contract with JLD Construction Services for the Champions Drainage Improvements - Hole 6 and 7 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $400,000.00 or so much thereof as may be needed, is authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P515000-100000 / Program Projects (Large) - Misc. (Voted Carryover) / $801,091 / $801,091 / ($400,000) / $401,091 / $401,091
Fund 7702 / P514013-100000 / Champions Golf Course Holes 6 and 7 Drainage Improvements (Voted Carryover) / $0 / $0 / $400,000 / $400,000 / $400,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $400,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.