Explanation
Background: This ordinance authorizes the Director of Recreation and Parks to modify all contracts and agreements with Wolf Creek Company Inc by assigning past, present and future contracts and agreements to Heritage Landscape Supply Group Inc.
The Department of Recreation and Parks entered into two contracts, PO540157 and PO543732, for the purchase of irrigation parts and supplies. It was recently learned that Wolf Creek Company Inc was acquired by Heritage Landscape Supply Group Inc which operates under a different Federal Identification Number. Therefore, this ordinance authorizes the assignment of all past, present and future business done by the Department of Recreation and Parks with Wolf Creek Company Inc, VENDOR ACCOUNT 004182, to be reassigned to Heritage Landscape Supply Group Inc, VENDOR ACCOUNT 038692.
Pursuant to Columbus City Codes Section 329.09(a):
(1) The amount of additional funds to be expended under the modification: $0.00
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: No additional goods or services are needed.
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Wolf Creek Company Inc was awarded two contracts, PO540157 and PO543732. Wolf Creek Company Inc was acquired by Heritage Landscape Supply Group Inc. This ordinance authorizes the Department of Recreation and Parks to modify all contracts and agreements with Wolf Creek Company Inc by assigning past, present, and future contracts and agreements to Heritage Landscape Supply Group Inc thereby allowing the Department of Recreation and Parks to pay any outstanding invoices.
(4) How the price for the additional goods or services which are the subject of the modification was determined: There are no changes to the costs for PO540157 and PO543732.
Principal Parties:
Heritage Landscape Supply Group Inc
Matt McDermott, President
214-491-4149, info@heritagelsg.com
7440 State Highway 121
McKinney, TX 75070-2196
Contract Compliance: Heritage Landscape Supply Group Inc, VENDOR ACCOUNT 038692
Fiscal Impact: Columbus Recreation and Parks Department intends to cancel PO540157 and PO543732 and establish an Auditor’s Certificate for Direct Invoicing for the exact amounts with Heritage Landscape Supply Group Inc. There is no additional cost associated with this contract assignment. However, the City Auditor will be required to provide a prior-year encumbrance to properly account for the original encumbrance from 2025.
Emergency Designation: This ordinance is being submitted as an emergency to provide the necessary establishment of funding under the new company name and FID number to allow for the payment for supplies for all past, present and future purchases by the Department of Recreation and Parks with Heritage Landscape Supply Group Inc.
Title
To authorize the Director of Recreation and Parks to modify all contracts and agreements with Wolf Creek Company Inc by assigning past, present and future contracts and agreements to Heritage Landscape Supply Group Inc due to company acquisition; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Recreation and Parks has a need to purchase irrigation parts and supplies; and
WHEREAS, the Department of Recreation and Parks previously entered into two contracts, PO540157 and PO543732 with Wolf Creek Company Inc for the purchase of irrigation parts and supplies; and
WHEREAS, this Ordinance authorizes the assignment of all past, present and future business done by the Department of Recreation and Parks with Wolf Creek Company Inc, VENDOR ACCOUNT 004182, to be reassigned to Heritage Landscape Supply Group Inc, VENDOR ACCOUNT 038692; and
WHEREAS, it is necessary to establish a new encumbrance and authorize expenditures to pay invoices from two prior year purchase orders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to allow for the continued purchase of irrigation parts and supplies, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of invoices for all past, present and future business done by the Department of Recreation and Parks with Heritage Landscape Supply Group Inc, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS;
SECTION 1. That the Director of Recreation and Parks, be and is hereby authorized to modify all past, present and future contracts and agreements pursuant to those contracts to reflect the change of company name and FID number from Wolf Creek Company Inc, VENDOR ACCOUNT 004182, to Heritage Landscape Supply Group Inc, VENDOR ACCOUNT 038692.
SECTION 2. That this modification is in accordance with the pertinent provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That the City Auditor is authorized and directed to establish an auditor’s certificate in the amount of $1,948.01 to pay outstanding invoices to Heritage Landscape Supply Group Inc.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.