Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to modify a contract with Lawn Appeal Ohio LLC, to increase the amount by $25,000.00 to support routine mowing, removal of brush and excessive high grass, and all foreign material, and similar work for properties held by the Land Redevelopment Division.
Original contract amount $ 80,000.00 0749-2024 PO441043
MOD No. 1 renewal amount $ 30,000.00 0171-2025 PO493072
MOD No. 2 amount $ 25,000.00
Total contract amount $ 135,000.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds being requested under this modification is $25,000.00.
2. The need for additional services was unforeseen at the time the initial contract was awarded.
3. It is in the City’s best interest to continue with Lawn Appeal Ohio LLC’s current contract as they are local, and have worked with the Land Redevelopment Division for several years providing exceptional mowing services. The Department of Development advertised RFQ026253 through the Vendor Services portal on November 17, 2023, and accepted proposals for property and lawn maintenance services through the Bonfire portal on December 15, 2023. A total of nineteen (19) responses were received. A total of 13 contractors were selected by an evaluation committee consisting of Staff from the Department of Development and the Office of Diversity and Inclusion. The qualifications were based on prior experience, equipment, staffing, and other factors. The resulting contracts were established for one year with an option to extend an additional year under the authority of Columbus City Code Section 329.19.
4. The price for the additional services in this modification was determined as part of the original contract PO441043.
Emergency action is requested in order to continue mowing services this Summer, and to decrease the amount of time the Land Bank will be without mowing service contractors.
FISCAL IMPACT: Funding is available within the Land Management Fund, fund 2206.
CONTRACT COMPLIANCE: the vendor number is 024383 and expires 2/12/2026.
Title
To authorize the Director of the Department of Development to modify a contract with Lawn Appeal Ohio LLC, to increase the amount by $25,000.00 to support routine mowing, removal of brush and excessive high grass, and all foreign material, and similar work for properties held by the Land Redevelopment Division; to authorize the expenditure of $25,000.00 from the 2025 Land Management Fund Budget; and to declare an emergency. ($25,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Development to modify a contract with Lawn Appeal Ohio LLC, to increase the amount by $25,000.00 to support routine mowing, removal of brush and excessive high grass, and all foreign material, and similar work for properties held by the Land Redevelopment Division and to authorize the expenditure of $25,000.00 from the 2025 Land Management Fund Budget; and
WHEREAS, the Department of Development advertised RFQ026253 through the Vendor Services portal on November 17, 2023, and accepted proposals for property and lawn maintenance services through the Bonfire portal on December 15, 2023. A total of nineteen (19) responses were received. A total of 13 contractors were selected by an evaluation committee consisting of Staff from the Department of Development and the Office of Diversity and Inclusion. The qualifications were based on prior experience, equipment, staffing, and other factors. The resulting contracts were established for one year with an option to extend an additional year under the authority of Columbus City Code Section 329.19; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this modification should be authorized immediately to continue program services without interruption, for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to modify a contract with Lawn Appeal Ohio LLC to increase the amount by $25,000.00 to support routine mowing, removal of brush and excessive high grass, and all foreign material, and similar work for properties held by the Land Redevelopment Division.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $25,000.00 or so much thereof as may be needed, is hereby authorized in 2206 (Land Management Fund), Dept. 44-11 (Land Redevelopment), in Object Class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to establish such accounting codes as necessary, to make any accounting changes to revise the funding source for all agreements, contracts, or modifications associated with this Ordinance.
SECTION 5. That this modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.