Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and extend the existing universal term contract to purchase Fuel Card Services for the Fleet Management Division through October 31, 2012.
Recently, the City of Columbus received proposals from three vendors for fuel card services. This extension will give the City the proper amount of time to evaluate these proposals and to transition to a new vendor if Voyager Fuel Card Services is not the selected vendor.
Contract compliance 76-0476053. Expiration date is 11/11/2012.
1) Amount of additional funds: Funds are not necessary to extend and modify this contract. The user Division will expend from its own appropriation authority.
2) Reason additional needs were not foreseen: The proposals received require more time to evaluate than originally scheduled.
3) Reason other procurement processes not used: Not Applicable.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. City agencies must set aside their own funding for their estimated expenditures.
To maintain uninterrupted ability to purchase Fuel Card Services using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize the Finance and Management Director to modify and extend the Universal Term Contract for the option to purchase Fuel Card Services with US Bank Voyager Fleet Systems Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited proposals for the purchase of Fuel Card Services; and
WHEREAS, it is necessary to extend the current Fuel Card Services contract for three months in order to evaluate said proposals and potentially transition to a new vendor; and
WHEREAS, in order to avoid a lapse in our ability to purchase fuel card services for all City agencies, this is being submitted for approval as an emergency measure; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend FL001215 with US Bank Voyager Fleet Systems Inc. to and including October 31, 2012.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.