Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Environmental Design Group, LLC, in the amount of up to $150,000.00 for the Roadway - Utility Coordination and Utility Services 2024 project.
The intent of this project is to provide the Department of Public Service with continuing, contractual access to additional staff and resources that are necessary to provide expertise for utility coordination with various private overhead and underground utilities including expertise reviewing permits related to signal infrastructure.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Utility Coordination and Utility Services 2024 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from September 4, 2024, to October 2, 2024. The City received two (2) responses. Both proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 10, 2024. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/EBE/LGBTBE/SLBE
Environmental Design Group, LLC Columbus, OH MAJ
Surveying and Mapping, LLC Columbus, OH MAJ
Environmental Design Group, LLC received the highest score by the evaluation committee and will be awarded the Roadway Utility Coordination and Utility Services 2024 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Environmental Design Group, LLC.
The certification of Environmental Design Group, LLC and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Environmental Design Group, LLC has proposed the following 1 subcontractor to work on the project:
|
Company Name |
City/State |
Majority/ODI Certification |
|
Smart Services, Inc. |
Columbus, Ohio |
MAJ |
2. CONTRACT COMPLIANCE
Environmental Design Group, LLC’s contract compliance number is CC003292 and expires 7/31/2025.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7766, the Street and Highway Improvement Non-Bond Fund. An amendment to the 2024 Capital Improvement Budget and a transfer of funds is required to establish sufficient budget authority for the project. Funds need to be appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
Title
To amend the 2024 Capital Improvement Budget; to authorize the transfer of funds within the Street and Highway Improvement Non-Bond Fund; to appropriate funds within the Street and Highway Improvement Non-Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Environmental Design Group, LLC for the Roadway - Utility Coordination and Utility Services 2024 project; to authorize the expenditure of up to $150,000.00 from the Street and Highway Improvement Non-Bond Fund to pay for this contract. ($150,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional staff and resources that are necessary to provide expertise for utility coordination with various private overhead and underground utilities including expertise reviewing permits related to signal infrastructure; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Utility Coordination and Utility Services 2024 project; and
WHEREAS, Environmental Design Group, LLC submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Environmental Design Group, LLC for the provision of professional engineering consulting services described above in the amount of up to $150,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7766, the Street and Highway Improvement Non-Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within the Street and Highway Improvement Non-Bond Fund; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal and the requirements of the program are not applicable to this contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7766 / P530086-100025 / Intersection Improvements - Cleveland Avenue at Schrock Road (Street & Highway Imp Carryover) / $369,205.00 / ($150,000.00) / $219,205.00
7766 / P531044-912024 / Roadway - Utility Coordination and Utility Services 2024 (Street & Highway Imp Carryover) / $0.00 / $150,000.00 / $150,000.00
SECTION 2. That the transfer of $150,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Street and Highway Improvement Non-Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086-100025 (Intersection Improvements - Cleveland Avenue at Schrock Road) to Dept-Div 5912 (Design and Construction), Project P531044-912024 (Roadway - Utility Coordination and Utility Services 2024), per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $150,000.00 is appropriated in Fund 7766 (Street and Highway Improvement Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P531044-912024 (Roadway - Utility Coordination and Utility Services 2024), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Environmental Design Group, LLC at 7965 North High Street, Suite 050, Columbus, Ohio 43235, for the Roadway Utility Coordination and Utility Services 2024 project in an amount up to $150,000.00.
SECTION 5. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvement Non-Bond Fund), Dept-Div 5912 (Design and Construction), Project P531044-912024 (Roadway - Utility Coordination and Utility Services 2024 project), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.