BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contracts/Purchase Agreements (UTC/PA) for the procurement of desktop computers and computer-related products. Desktop computers, printers, servers, etc., are replaced regularly as they become outdated and/or obsolete. Replacement of this equipment is vital to the continued efficiency of city agencies.
These purchases will be made from the following pre-established Universal Term Contracts/Purchase Agreements:
PA007268: Brown Enterprise Solutions, LLC
PA008161: CDWC LLC (CDW LLC)
PA008162: CDWC LLC (CDW LLC)
PA006003: US Laser LLC
PA007267: Law and Order Technology, LLC
PA005472: E2 Optics LLC
FISCAL IMPACT
Funds in the amount of $630,550.00 for this expenditure have been identified and are available within the Department of Technology, Information Services Fund.
EMERGENCY DESIGNATION
Emergency legislation is required to facilitate prompt acquisition of desktop computers and computer-related products to ensure the continuity of critical daily operations of various departments within the City of Columbus.
CONTRACT COMPLIANCE
Brown Enterprise Solutions, LLC
Vendor/CC# - 010668
Expires 1/30/28
CDWC LLC (CDW LLC)
Vendor/CC# - 007352
Expires 3/12/26
Vendor will be contract compliant prior to the issuance of a purchase order.
US Laser LLC
Vendor/CC# - 005163
Expires 8/9/26
Law and Order Technology, LLC
Vendor/CC# - 040906
Expires 1/9/28
E2 Optics LLC
Vendor/CC# - 030330
Expires 12/15/27
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreements with Brown Enterprise Solutions, CDWC LLC (CDW LLC), US Laser, Law and Order Technology, and E2 Optics for the procurement of desktop computers and computer-related products; to authorize an expenditure from the Department of Technology, Information Services Fund; and to declare an emergency. ($630,550.00)
Body
WHEREAS, the Department of Technology has a need to purchase desktop computers and computer-related products; and
WHEREAS, the Purchasing Office established PA007268, PA008161, PA008162, PA006003, PA007267, and PA005472 for the purchase of desktop computers and computer-related products; and
WHEREAS, this ordinance authorizes the expenditure of $630,550.00 from the Information Services Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreements for the purchase of desktop computers and computer-related products from Brown Enterprise Solutions, CDWC LLC (CDW LLC), US Laser, Law and Order Technology, and E2 Optics, in order to ensure the continuity of critical daily operations of various city departments, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreements with Brown Enterprise Solutions, CDWC LLC (CDW LLC), US Laser, Law and Order Technology, and E2 Optics for the purchase of desktop computers and computer-related products.
SECTION 2. That the total expenditure of $630,550.00, or so much thereof as may be necessary from the Information Services Fund, is hereby authorized as provided on the attachment to this ordinance. (0970-2026EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.