Explanation
BACKGROUND: This legislation authorizes the Finance Department to enter into year five of a five-year lease agreement with the Xerox Corporation for the City Clerk's Office 5800 copier. This lease agreement will be for one more year only and will be re-evaluated based upon Legistar by August of next year (2004).The 5800 copier is used during the weekly copying/preparation of legislation and the agenda for City Council meetings. FISCAL IMPACT: This item was reflected in the 2003-operating budget of the City Clerk and City Council.
Title
To authorize the Director of Finance, to enter into the fifth year of a five year lease agreement with Xerox Corporation for the lease of a large volume copier; and to authorize the expenditure of $30,000.00 from the 2003 operating budget of the City Clerk and City Council, and to declare an emergency. ($30,000.00)
Body
WHEREAS, the duties of the City Clerk includes responsibility for all books, papers and documents pertaining to his office; and
WHEREAS, the City Clerk desires the Finance Director to enter into the fifth year of a five year lease agreement for the copier used during the weekly copy/preparation of legislation and the agenda for City Council meetings; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized to enter into an agreement with Xerox Corporation for the fifth year of a five year lease of a copier.
SECTION 2. That the sum of $30,000.00 be and hereby is authorized to be expended from City Council, Department 20-01, OCA Code 200105, Object Level One 03, Object Level Three 3303.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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