Explanation
BACKGROUND
This ordinance authorizes the Finance and Management Director to establish a purchase order, for the Department of Technology, on behalf of various city agencies, associated with GIS maintenance and support services. These services will be provided via a pre-existing universal term contract (UTC) with Fuller, Mossbarger, Scott and May Engineers, Inc.
On March 31 of 2005, ordinance 0282-2005 passed, authorizing the Finance and Management Director to enter into a universal term contract (UTC-FL002533) with Fuller, Mossbarger, Scott and May Engineers, Inc. (FMSM), to provide GIS maintenance and support services, for the Department of Technology (DoT), the largest user. The original contract provided language for options to renew, upon mutual agreement of both parties, for three, one year additional period(s). Currently, the Purchasing Department has extended the UTC (FL002533), which will expire on March 31, 2008.
This legislation will allow the city to fund services associated with GIS maintenance and support for twelve months, while maintaining existing terms and conditions.
FISCAL IMPACT
During fiscal year 2005, the department legislated funds in the amount of $225,500.00. In 2006, the Department of Technology legislated funds in the amount of $265,000.00 for this service. Funds for this ordinance are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget to fund these services, which in the aggregate totals $255,500.00.
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE:
61-0659421 Expiration Date: 02-25-2008
Title
To authorize the Finance and Management Director, for the Department of Technology, to establish a purchase order for GIS maintenance and support services on behalf of various city agencies from a pre-established universal term contract with Fuller, Mossbarger, Scott and May Engineers, Inc.; to authorize the expenditure of $255,500.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($255,500.00)
Body
WHEREAS, various city departments have expressed a need for GIS maintenance and support services; and
WHEREAS, on March 31 of 2005, ordinance 0282-2005 was passed, authorizing the Finance and Management Director to enter into a universal term contract (UTC-FL002533) with Fuller, Mossbarger, Scott and May Engineers, Inc. (FMSM) to provide GIS maintenance and support services; and
WHEREAS, the original contract provided language for options to renew, upon mutual agreement of both parties, for three, one year additional period(s); and
WHEREAS, currently, the Purchasing Department has extended the UTC (FL002533), which will expire on March 31, 2008; and
WHEREAS, this legislation will allow the city to fund services associated with GIS maintenance and support, while maintaining existing terms and conditions; and
WHEREAS, this ordinance authorizes the Finance and Management Director to establish a purchase order, for the Department of Technology, on behalf of various city agencies, associated with GIS maintenance and support services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology. There is a need to establish a purchase order to continue providing GIS maintenance and support services, for various city agencies, from an established universal term contract with Fuller, Mossbarger, Scott and May Engineers, Inc., thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a purchase order for GIS maintenance and support services, for the Department of Technology, on behalf of various city agencies, from an established universal term contract with Fuller, Mossbarger, Scott and May Engineers, Inc.
SECTION 2. That the expenditure of $255,500.00 or so much thereof as may be necessary, is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 300447 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $21,561.18 -- Fire
Division 47-01 -- Fund 514 -- Subfund 265 -- OCA Code 514265 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $53,902.96 -- Street Construction
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 300347 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $14,374.12 -- Police
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590147 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $39,528.83 -- Public Service
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400147 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $7,187.06 - Mayor's Office
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 440147 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $35,935.30 -- Development Director
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 510147 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $14,374.12 - Recreation and Parks
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 500147 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $14,374.12- Health
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 450147 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $28,748.24 - Finance
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590247 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $7,187.06 - Refuse
Division 47-01 -- Fund 514 -- Subfund 600 -- OCA Code 514600 -- OBJ Level 1 03 -- OBJ Level 03 3336 -- Amount $18,327.01 - Water
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.