Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the HVAC system for the Facilities Management Division Security office, 90 West Broad Street.
The project shall include renovation of the existing chilled water air conditioning system to accommodate the needs of the Facilities Management Division Security office. The present air conditioning system is supplied by a chilled water circuit from the buildings air conditioning system and has the potential to rupture in this computer room environment possibly damaging building security electronics. As well, it is close to the useful life, and failed to operate several times last year. This renovation is designed to replace the existing chilled water air conditioning system with a direct expansion unit. By utilizing the direct expansion unit the area will also have humidification, dehumidification and re-heat capabilities in order to address the needs of the electronics and monitoring systems present in the room.
Formal bids were solicited and one company submitted a bid on April 11, 2012 as follows (0 FBE, 0 MBE):
General Temperature Control $145,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, General Temperature Control.
Emergency action is requested so that needed renovations can be completed as soon as possible to meet the operational needs of the Facilities Management Security, thereby providing necessary services to the users of City Hall.
General Temperature Control Contract Compliance No. 31-1201236, March 13, 2014.
Fiscal Impact: The cost of this contract is $145,000.00. This legislation authorizes the expenditure of $145,000.00 from the Gov'l Super B.A.B.'s (Build America Bonds) Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the HVAC system for the Facilities Management Division Security office, 90 West Broad Street; to authorize the expenditure of $145,000.00 from the Gov'l Super B.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($145,000.00)
Body
WHEREAS, it is necessary for the renovation of the HVAC system for the Facilities Management Division Security Office, 90 West Broad Street to occur; and
WHEREAS, formal bids were solicited and one company submitted a bid; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with General Temperature Control for the renovation of the HVAC system for the Facilities Management Division Security office, 90 West Broad Street, so that needed renovations can be completed as soon as possible to meet the operational needs of the Facilities Management Security, thereby providing necessary services to the users of City Hall; preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the HVAC system for the Facilities Management Division Security office, 90 West Broad Street.
SECTION 2. That the expenditure of $145,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 707
Project: 570031-100002
OCA Code: 770002
Object Level: 06
Object Level 3: 6620
Amount: $145,000.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.