Explanation
BACKGROUND:
This legislation will authorize the Director of the Finance and Management Department, on behalf of the Departments of Technology and Public Utilities, to issue a purchase order for replacement parts needed to upgrade automated vehicle location (AVL) equipment so that the AVL system is compatible with the DPU mobile dispatching system. The purchase order will provide for 226 wireless communication units, 526 R26 reporting unit accessories, and 25 serial cables. The cost of the needed equipment is $60,294.75.
This ordinance also requests approval to purchase the needed equipment in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; as it has been determined CalAmp is the sole supplier of equipment compatible with its proprietary AVL system.
FISCAL IMPACT:
In 2013 and 2014, the Departments of Technology (DoT) and Public Utilities (DPU) expended funds in the amounts of $187,493.60 and $189,733.75 respectively for automated vehicle location system (AVL) equipment and annual (AVL) services. This ordinance (2014) authorizes funding in the amount of $60,294.75 for replacement parts needed to maintain the AVL system. Funds for this project are available within the Department of Technology, Internal Services Fund. Including this ordinance, the aggregate contract total amount is $1,051,775.53.
CONTRACT COMPLIANCE NUMBER:
Vendor: CalAmp Corporation (dba Wireless Matrix Corporation) C.C#: 91 - 1625653 Expiration date: 05/01/2016
Title
To authorize the Director of the Finance and Management Department, on behalf of the Departments of Technology (DoT) and Public Utilities (DPU), to issue a purchase order with CalAmp Corporation (dba Wireless Matrix Corporation), for replacement parts needed to upgrade automated vehicle location (AVL) equipment and to maintain the AVL system in accordance with the sole source provisions of the City of Columbus Code; to authorize the total expenditure of $60,294.75 from the Department of Technology, Internal Services Fund. ($60,294.75)
Body
WHEREAS, this legislation authorizes the Director of the Finance and Management Department, on behalf of the Departments of Technology and Public Utilities, to issue a purchase order for replacement parts needed to upgrade automated vehicle location (AVL) equipment so that the AVL system is compatible with the DPU mobile dispatching system. The purchase order will provide for 226 wireless communication units, 526 R26 reporting unit accessories, and 25 serial cables. The cost of the needed equipment is $60,294.75; and
WHEREAS, the AVL system is used to determine the geographic location of vehicles through the use of a GPS and transmits the location back to the requester. The system visually displays the location of the vehicles in near real time, as well as records the information for replay and reporting; and
WHEREAS, CalAmp Corporation is the sole source supplier for the AVL services and the replacement parts needed for the DPU AVL system, therefore these services and goods are being requested under sole source procurement provisions of Columbus City Code; and
WHEREAS, it is necessary to authorize the Director of the Finance and Management Department, on behalf of the Departments of Technology and Public Utilities, to issue a purchase order for replacement parts needed to maintain the AVL system, for the immediate preservation of the public health, peace, property and safety:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Finance and Management Department, on behalf of the Departments of Technology and Public Utilities, is hereby authorized to issue a purchase order for replacement parts needed to upgrade automated vehicle location (AVL) equipment so that the AVL system is compatible with the DPU mobile dispatching system. The purchase order will provide for 226 wireless communication units, 526 R26 reporting unit accessories, and 25 serial cables. The cost of the needed equipment is $60,294.75.
SECTION 2. That the expenditure of $60,294.75 or so much thereof as may be necessary is hereby authorized to be expended from:
Object Level 1: 03| Object Level 3 code: 2245 - Replacement Parts : Total: $60,294.75
Dept./Div.:47-01| Fund 514| Subfund: 550| OCA code: 514550| Obj. Level 1: 03|Obj. Level 3: 2245|Amount: $3,677.98| (DPU - Electricity)
Dept./Div.:47-01| Fund 514| Subfund: 600| OCA code: 514600| Obj. Level 1: 03|Obj. Level 3: 2245|Amount: $23,394.36| (DPU - Water)
Dept./Div.:47-01| Fund 514| Subfund: 650| OCA code: 514650| Obj. Level 1: 03|Obj. Level 3: 2245|Amount: $26,228.22| (DPU - Sewers & Drains)
Dept./Div.:47-01| Fund 514| Subfund: 675| OCA code: 514675| Obj. Level 1: 03|Obj. Level 3: 2245|Amount: $6,994.19| (DPU - Stormwater)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of the City of Columbus Code, Section 329.07.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest time period allowed by law.