Explanation
BACKGROUND: The purpose of this ordinance is to authorize the City Auditor to create a new subfund within the City's Special Purpose Fund to account for the activities of the Car Seat Safety Program at Columbus Public Health. The Car Seat Safety Program has been providing classes to parents on the safety features of car seats and how to install them in their vehicle correctly so that it can protect their child best. This program helps provide car seats and booster seats at a reduced cost to families in need. To be eligible to purchase a seat, families must participate in a one hour car seat class at Columbus Public Health.
All monies received from these activities are used to replenish the inventory of car seats available for sale. In order to properly track and account for these monies, we are requesting that the City Auditor create a new subfund within the City's Special Purpose Fund, Fund No. 223.
FISCAL IMPACT: Currently, revenues collected from the sale of car seats are deposited into the Health Department Grants Fund, Fund No. 251, to the Ohio Childhood Automobile Grant, Grant No. 508040. Utilizing the City's Special Purpose Fund provides the best means for properly tracking and accounting for these monies.
At the writing of this ordinance, there is $8,982.40 available in Grant No. 508040. This ordinance will authorize the City Auditor to transfer the unencumbered cash balance of Grant No. 508040 to the City's Special Purpose Fund and appropriate those monies to the Health Department for the purchase of car safety seats.
Title
To authorize the City Auditor to create a new subfund within the City's Special Purpose Fund to account for car safety seats activities; to authorize the transfer and appropriation of $8,982.40 from the Health Department Grants Fund to the City's Special Purpose Fund; and to declare an emergency. ($8,982.40)
Body
WHEREAS, there is a need for parents to have access to certified training on the safety features of car seats and how to install them in their vehicle correctly so that it can protect their child best, and to be able to purchase a new car seat or booster seat at a reduced cost to families in need; and
WHEREAS, the arrangement that has been agreed to is that the fees charged for these car seats will be used to replenish the inventory of car seats available for sale; and
WHEREAS, in order to properly account for these revenues and expenses, it is necessary for the City Auditor to create a new subfund within the City's Special Purpose Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Health in that it is immediately necessary to authorize the creation of the new subfund and to appropriate said funds for the preservation of public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to establish a subfund within the City's Special Purpose Fund, Fund No. 223, titled Car Safety Seats Subfund, in order to properly track and account for the fiscal activities of the Car Safety Seat Program.
SECTION 2. That all revenues arising from the sale of car safety seats at these safety seat classes shall be deposited into said subfund within the Special Purpose Fund, Fund No. 223.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer appropriation as follows:
From: Department 50-01, Health Department Grants Fund 251, Grant 508040, OCA 503045, Object Level One 02,Object Level Three 2000- $2,030.43
To: Department 50-01, Health Department Grants Fund 251, Grant 508040, OCA 503045, Object Level One 10,Object Level Three 5501- $2,030.43
SECTION 4: That the City Auditor is hereby authorized and directed to appropriate the unencumbered cash balance ($6,951.97 plus any additional revenues received) in the Ohio Childhood Automobile Grant, Grant No. 508040, OCA 503045, Object Level Three 5501, within the Health Department Grants Fund, Fund No. 251.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer the unencumbered cash balance ($8,982.40 plus any additional revenues received) in the Ohio Childhood Automobile Grant, Grant No. 508040, within the Health Department Grants Fund, Fund No. 251, to the Car Safety Seats Subfund to be created within the City's Special Purpose Fund, Fund No. 223, Object Level 3 0886.
SECTION 6. That an amount up to, but not to exceed, the cash in the fund not encumbered for any other purpose is hereby appropriated within the Special Purpose Fund, Fund 223, Subfund No.: to be assigned by the Auditor's Office, OCA Code; to be assigned by the Auditor's Office, to Object Level One - 02, Object Level Three - 2194.
SECTION 7. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Health Commissioner, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.