Explanation
1. BACKGROUND
This legislation authorizes the City to enter into a contract in an amount up to $164,304.99 for the Bridge Cleaning and Sealing 2011 project and to pay construction inspection costs up to $32,861.00. This project involves cleaning and sealing of various bridges around the City of Columbus. This work will be done to deck, railing, expansion joints, scuppers, sidewalks, abutments, piers, backwalls, and bearing devices.
The estimated Notice to Proceed date is November 7, 2011. The project was let by the Office of Support Services through vendor services. 3 bids were received (3 majority, 0 minority) on September 13, 2011 and tabulated on September 14, 2011 as follows:
Company City, State Status Amount
Contract Sweepers & Equipment Columbus, OH Majority $164,304.99
Complete General Construction Columbus, OH Majority $300,996.85
Charter Contracting Corp. Campbell, OH Majority $309,194.60
Award is to be made to Contract Sweepers & Equipment, as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Contract Sweepers & Equipment.
2. CONTRACT COMPLIANCE
Contract Sweepers & Equipment Contract Compliance number is 310780604 and expires 5/10/12.
3. FISCAL IMPACT
Funding in the amount of $197,165.99 for this project is budgeted within the Division of Planning and Operation's Street Construction Maintenance and Repair Fund for this work.
4. EMERGENCY DESIGNATION
Emergency action is requested to begin this work at the earliest possible time to provide this work to the City's bridges in order to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract with Contract Sweepers & Equipment for the Bridge Cleaning and Sealing 2011 Project, and to authorize the expenditure of $197,165.99 from the Street Construction Maintenance and Repair Fund for the Division of Planning and Operations; and to declare and emergency. ($197,165.99)
Body
WHEREAS, bids were received on September 13, 2011, and tabulated on September 14, 2011, for the Bridge Cleaning and Sealing 2011 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that the funding should be authorized immediately to maintain the schedule of this project and to perform work as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Contract Sweepers & Equipment, 561 Short Street, Columbus, OH, 43215, for the construction of the Bridge Cleaning and Sealing 2011 project in the amount of $164,304.99 for the Division of Planning and Operations in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved and to obtain and pay for the necessary inspection costs associated with the project up to $32,861.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection the sum of $197,165.99 or so much thereof as may be needed, is hereby authorized to be expended from the Street Construction Maintenance and Repair Fund, No. 265 for the Division of Planning and Operations, Dept.-Div. 59-11, OCA Code 591105, and Minor Object Code 3375.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.