Explanation
1. BACKGROUND: To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement for Peerless Pump Parts and Services with North Shore Pump & Equipment Company.
This contract will allow the rehabilitation / replacement of various pumps at the Dublin Road Water Plant.
The Purchase Agreement association listed requires approval by City Council in order for the Division to expend more than $100,000.00 per Columbus City Code Section 329.
Purchase Orders with North Shore Pump & Equipment Company will be established in a total amount up to $200,000.00, based upon existing Universal Term Contract / Purchasing Agreement No. PA004626, which expires September 30, 2022.
2. CONTRACT COMPLIANCE: 34-1810554, expires 3/27/22, Majority, DAX No. 6876.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against North Shore Pump & Equipment Company.
3. FISCAL IMPACT: A transfer within the Water G.O. Bonds Fund - Fund No. 6006, will be necessary, as well as an amendment to the 2020 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement, with North Shore Pump & Equipment Company for the purchase of Peerless Pump Parts and Services for the Division of Water; to authorize a transfer and expenditure up to $200,000.00 within the Water General Obligations Bond Fund; and to amend the 2020 Capital Improvements Budget. ($200,000.00)
Body
WHEREAS, the Purchasing Office established Universal Term Contract / Purchase Agreement No. PA004626 with North Shore Pump & Equipment Company, for the purchase of Peerless Pump Parts and Services; and
WHEREAS, the Division of Water will establish purchase orders up to $200,000.00 for the rehabilitation / replacement of various pumps at the Dublin Road Water Plant; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund - Fund No. 6006, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA004626, with North Shore Pump & Equipment Company, for the purchase of Peerless Pump Parts and Services, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA004626, with North Shore Pump & Equipment Company, for Peerless Pump Parts and Services, for the Division of Water.
SECTION 2. That the transfer of $200,000.00 or so much or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2020 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $200,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.