Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Consolidated Electrical Distributors, Inc. for the one time purchase of Decorative Fiberglass Poles for the Division of Power. The Decorative Fiberglass Poles will be used at the Division of Power to replenish stock for maintenance of the City’s street light distribution system and new residential street lighting programs.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ010481). Sixty-Seven (67) vendors (3 MBE, 1 MBR, 1 F1 and 62 MAJ) were solicited and Four (4 MAJ) bids were received and opened on October 18, 2018. After a review of the bids, the Division of Power recommends the award be made to the lowest responsive and responsible and best bidder, Consolidated Electrical Distributors, Inc. for All Items.
Emergency Designation: This legislation is to be considered an emergency measure because without emergency action no less than 37 days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Consolidated Electrical Distributors, Inc. Vendor#010270 (MAJ) CC# 77-0559191 Expires 3/1/2020.
FISCAL IMPACT: $143,721.36 is budgeted for this purchase.
$0.00 was expended in 2018
$0.00 was expended in 2017
$67,422.85 was expended in 2016
Title
To authorize the Director of Finance and Management to enter into a contract with Consolidated Electrical Distributors, Inc. for the purchase of Decorative Fiberglass Poles for the Division of Power; and to authorize the expenditure of $143,721.36 from the Power Operating Fund; and to declare an emergency. ($143,721.36)
Body
WHEREAS, the Purchasing Office opened formal bids on October 18, 2018 for the one time purchase of Decorative Fiberglass Poles for the Division of Power; and
WHEREAS, the Division of Power recommends an award to be made to the lowest responsive and responsible and best bidder, Consolidated Electrical Distributors, Inc. for All Items; and
WHEREAS, the Decorative Fiberglass Poles will be used at the Division of Power to replenish stock for maintenance of the City’s street light distribution system and new residential street lighting programs; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Consolidated Electrical Distributors, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ010481 on file in the Purchasing Office; now, therefore:
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Consolidated Electrical Distributors, Inc. for the purchase of Decorative Fiberglass Poles for the Division of Power, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Consolidated Electrical Distributors, Inc. for the purchase of Decorative Fiberglass Poles for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $143,721.36, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.