Explanation
Background: The Division of Police needs to purchase furniture for the Strategic Response Bureau (SRB) which will move to a new location at 1120 Morse Road in January 2009. The building on Morse Road is currently undergoing renovations. The office furniture has a six to eight week lead time for delivery. The Division of Police would like to have the office furniture in time for the move to the new SRB location at 1120 Morse Road. SRB currently leases office space. The lease is due to expire on March 1, 2009.
Bid Information: The State of Ohio established STS contracts # 7771401308, 7771400908 and 778710E which expire 11/30/2011 with King Business Interiors, Inc. A quotation was obtained from King Business Interiors, Inc. based on the state contract in the amount of $277,182.42.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-1624533; expires 12/17/2009
Emergency Designation: Emergency legislation is requested in order to expedite the purchases so that all furniture may be ordered and delivered by the first of the year for occupancy of the building.
FISCAL IMPACT: The Division of Police budgeted $300,000 in the 2008 Capital Improvements Budget (CIB) for furniture for the Strategic Response Bureau (SRB). This ordinance authorizes the expenditure of $277,182.42 from the Safety Capital Improvement Fund for the purchase of office furniture for the SRB building at 1120 Morse Road.
Title
To authorize and direct the Finance and Management Director to contract for the purchase of furniture from King Business Interiors, Inc. for the Division of Police; to authorize the expenditure of $277,182.42 from the Safety Capital Improvement Funds; and to declare an emergency. ($277,182.42)
Body
WHEREAS, the Division of Police, Department of Public Safety needs to purchase furniture for the new building for Strategic Response Bureau; and
WHEREAS, there is a State of Ohio contract for purchase of this furniture with King Business Interiors, Inc.; and
WHEREAS, City agencies are permitted to purchase off of State of Ohio contracts per Ordinance #0582-1987.
WHEREAS, the funding source for this purchase will come from the Safety Capital Improvement Fund; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of furniture for immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with King Business Interiors, Inc. for the purchase of furniture in accordance with The State of Ohio contract STS7771401308, 7771400908 and 778710E.
SECTION 2. That the expenditure of $277,182.42 or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 701 | OL1 06 | OL3 6640 | PROJECT 330021 | OCA 644476 |
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.